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Accounts Payable/Admin

  • Location:

    City of London, London

  • Sector:

    Accountancy and Finance

  • Job type:


  • Salary:

    Up to £12.13 per hour + holiday pay and pension

  • Contact:


  • Contact email:

  • Job ref:


  • Published:

    8 days ago

  • Expiry date:


  • Startdate:

    18/10/21 14:14:00

Job Description

Accounts Administrator/Accounts Payable
Monday to Friday 9-5

Job Purpose:
To support the Team Leader in in ensuring an efficient, accurate and well controlled transaction processing service to Government Department to enable it to meet its strategic objectives.

Key Responsibilities:

  • Monitor the AP inbox ensuring all enquiries are answered in a timely manner, and prioritising urgent requests and more complex queries escalated to line managers to achieve a quick solution.
  • Ensure overpayments are logged and information passed on to the AP and CM Team leader.
  • Monitor all Box-it and BACS rejections so information can be used to reduce future rejections.
  • Monitor undelivered emails and the information to be updated in the system.
  • Maintain a functioning Omnidox system.
  • Actively monitor the AP Queue in the Omnidox on-line invoice authorisation system ensuring all invoices reach the correct certifiers.
  • Create all new suppliers on eFinancials (eFin) within 24 hours of the request or receipt of invoice, keeping and maintaining the filing system storing the information for audit trail.
  • Update new information on suppliers following the current procedures on eFin keeping and maintaining the filing system storing the information for audit trail.
  • Ensure all invoices received at OKS are either scanned or posted to Box-it within 48 hours of receipt.
  • Provide and Account Payable function
  • Ensure post duties are carried out on the delegated day (normally once a week)
  • Liaise with customers and clients to resolve outstanding queries.
  • Manage own work so that all targets are met. Review all outstanding work on a regular basis.
  • Support the Team Leader and Accounts Payable Manager in implementing agreed audit recommendations as required.
  • Cover the work of colleagues on leave when necessary and escalate any issues that might prove difficult to line manager, so urgent issues are not missed.
  • Plan ahead and set realistic targets to meet objectives.

Please note due to working in government you will need to under go a background check to be successful.

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