Job Description

Are you looking for an exciting opportunity to join a public sector client on a temporary basis?

We are currently looking to recruit a number of people to join the Ministry of Defence as an Admin Officer in Upavon.

Working with a fun and lively team, you'll be based in Pewsey, Wiltshere and you will enjoy a great atmosphere. Working a Monday to Friday working week you will enjoy a healthy work life balance too.

The Temporary Worker will provide routine administrative support tasks according to well-established procedures. Examples of work performed will include but not be restricted to:

" Sorting and distributing mail
" Photocopying, filing, posting or proof-reading data
" Answering telephone calls and relaying messages


Typical qualifications and experience:
" Two GCSEs at Grade C or above or equivalent
" NVQ Business Administration level 1 (or suitable administrative experience)
" Basic knowledge of Microsoft Office
" Good communication skills, both oral and written

DIARY
" Effective and efficient confidential management of Brigade Commaders diary ensuring that it is well structured and up to date.
" Provide relevant documentation in a timely manner.
" Flagging of briefing material using own initiative and business knowledge to prioritise provision of meeting rooms and organisation of attendees. Organise pre-briefs with subject matter experts as appropriate.

TRAVEL
" Research and analyse cost effective transport options within Department Policy including business cases.
" Advise on best value for money options.
" Arrange all travel requirements (flights/accommodation/visas/passports etc.)
" Consult, co-ordinate & confirm with stakeholders e.g. principles/others their travel requirements.
" Provide an assurance check on travel arrangements.

INFORMATION MANAGEMENT
" Execution of all information management tasks including all relevant training.
" Remain current on Microsoft Office Packages & lead on best practice.

OFFICE MANAGEMENT
" Ensure efficient and effective support of Outer Office.
" Manage Inbox depending upon requirements of Line Manager and local protocols e.g. flagging etc.

HOSPITALITY BOOK
" Maintain the hospitality book in accordance with the policy, rules and regulations as stated by the Ministry of Defence.
" Support the team business outputs when convenient.

If you're looking for an administration role within the Pewsey area then we want to talk to you.