Job Description

Temporary Contract
Monday- Friday 9am-5pm
37hrs per week
Pay rate starts at £9.50 Increasing to £9.56 after 12 working weeks
Job Role -Admin Assistant
."The role is Divisional Training Administrator - The job holder will be required to carry out the following responsibilities, activities
and duties:
Provide general administrative support for the Divisional Training Team including
photocopying, typing, amending and processing documents, minute taking and
responding to queries using an understanding of Probation service delivery.
Act as a Local Training Coordinator to administer training events on HR systems,
ensuring that learner records are up to date and produce reports as required.
Liaise with other L&D teams to organise appropriate venues for local and national
training and monitor take up of training delivered by the Divisional Training team.
Analyse training attendance/completion information to produce reports as
specified by the Divisional Training Manager to assist in deploying HMPPS L&D
resources to meet the requirements of the division. Information needs to be
distributed and cohesive to assist clusters in meeting their L&D requirements.
Provide assistance to business managers and divisional hubs to aid in promoting
attendance in the divisions and provide advice on learning and development
activities. Aid the development of others in building their knowledge the L&D
offer.
Maintain divisional records on behalf of the National Centre and adhere to
nationally agreed practices to utilise the eportfolio system to register learners on
qualifications.
Provide the Divisional Training Manager and National Centre with updates on
learner progress and claim certificates for completions and national census
information to inform invoices.
Liaise with the National Centre to prepare for External Quality Assurance
inspections and maintain Awarding Body compliance with all administrative
activities.
NPS-JES-0082 Divisional Training Administrator v1.0
Develop and maintain comprehensive and up-to-date electronic and manual filing
systems which support the team and be effective in storing and retrieving key
data.
Co-ordinate and schedule national and locally administered learning events
including producing timetables of upcoming training and communications to staff.
Create and maintain relevant databases and ensure they contain accurate data,
liaising with appropriate staff as necessary and routinely quality assuring them -
this can include restricted or confidential information.
Contribute to the continuous improvement of administrative systems, process and
workflows to ensure the team meets its targets."
Typical qualifications and experience: five GCSEs at Grade C or above or equivalent (including English Language or equivalent), NVQ Business Administration Level 2, or suitable clerical experience. Administrative experience with a good knowledge of and experience in using Microsoft Office. Excellent communication skills, both oral and written
If successful in your application, an in-depth background and clearance check will be required, including Criminal Record Checks (DBS Checks), Reference Checks (Employment, Education and any gaps) (3 years), Address checks (5 years) and may involve us obtaining character references and/or other evidence to cover periods of unemployment.
To apply please complete our online Registration by clicking the following link https://registrations.brookstreet .co.uk/public-sector-registration.aspx and applying online.