Our client located in Preston city centre, is seeking an Administration Assistant to work within the Offender Management Unit team. This is a full-time role working 37 hours each week over a Monday -Friday.
The job holder will provide administrative support to ensure the safe and secure keeping of prisoners' files, past and present and to action requests in a timely manner to aid effective record keeping in line with local procedures.
This is a non operational job with no line management responsibilities
The job holder will be required to carry out the following responsibilities, activities and duties:
Undertake filing on a daily basis to provide effective record keeping in line with local procedures
Request and receive information/records from other establishments
Store records appropriately / forward the back record or abscond record to the requesting establishment in a timely manner
Send, collect and distribute faxes to appropriate staff
Deliver and collect post where appropriate
Maintain the filing system of the previous years files so they are moved to archive and the oldest archive years files are sent for destruction in accordance with required standards (e.g. data protection)
Undertake other administrative tasks including :
Provide administrational assistance in area of work
Maintain accurate filing system for area of work
Respond to queries relating to area of work, redirecting where required
The duties/responsibilities listed above describe the post as it is at present and is