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Admin Officer

  • Location:


  • Sector:

    Admin & Secretarial

  • Job type:


  • Salary:

    £11.59 - £12.36 per hour

  • Contact:


  • Contact email:

  • Job ref:


  • Published:

    about 1 month ago

  • Expiry date:


  • Startdate:


Job Description

Are you a detail-oriented individual with excellent organisational skills? Do you thrive in a fast-paced environment where accuracy and efficiency are predominant? If so, Brook Street has an exciting opportunity for you!

Role Profile - Administrator (temporary)

Duties and Responsibilities:

  • Receive applications for UN package certification and accurately transpose information into VCA systems in line with our processes.
  • Prepare and issue draft certificates with meticulous attention to detail, ensuring a high-quality product.
  • Ensure final certificates are issued within target times and to appropriate standards, liaising with applicants and test facilities as required.
  • Maintain associated records (paper and electronic) and update relevant systems.
  • Generate invoices to accompany certification.
  • Respond to customer enquiries and requests promptly, either directly or by forwarding to the relevant colleague.
  • Maintain customer contact details and other important information in VCA systems.

The Role: The role centres around administrative support for applications for dangerous goods package certification. This includes liaison with customers, preparing draft certificates, data entry into MS Access database systems, invoice generation, and document record maintenance. While the role is largely administrative, it plays a crucial part in operational delivery, with key skills and knowledge retained within the team.

Role requirements:

  • Proven experience in administrative roles, preferably in a similar environment.
  • Strong attention to detail and accuracy in data entry and record-keeping.
  • Excellent organisational and time management skills to meet deadlines efficiently.
  • Proficiency in MS Office suite, particularly MS Access for database entry.
  • Effective communication skills, both written and verbal, for liaising with customers and colleagues.
  • Ability to work effectively both independently and as part of a team.

Working Hours: Monday-Friday, 09:00-17:00

Hourly Rate: £11.59 p/h (after 12 working weeks £12.36 p/h)

Location: VCA, Wesley house, Bull Hill, Leatherhead, KT22 7AH

Start date: asap, depending on vetting

End date: mid October, with possibility of extension

At Brook Street, we pride ourselves on providing opportunities for talented individuals to excel. Join our dynamic team and make a difference in the vehicle certification industry!

*The offered candidate is subject to a basic DBS , 3 years activity check & SC clearance

If interested, please contact us asap and ask for Claudia

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

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