Job Description

Office Administrator

Our government client, based in Rugby are looking for an experienced Administrator. The role will initially be for 3 months, starting ASAP and paying £8.36 per hour.

THE ROLE

You will be required to carry out different duties' day to day. To offer support to your colleagues, keep to deadlines and maintain organisation of the office.

DUTIES


Performance
o Finance (Stock taking / Prisoner monies, valuables / Receivables / Reconciling expenditure / Accruals / Outgoing pay / Inter?unit charges / Cashier)
o Information Assurance
o Her Majesty's Inspectorate of Prisons (HMIP) visits
o Subject access requests
o Official Correspondence
o Complaints
o Procuring goods
o Personal Identity Number (PIN) Phone system
o Ordering of staff uniform
o Bank signatory
o Fixed and local assets
o Accounts Receivable
o Inventory
o IT administration

Responsibilities

Organise, produce and maintain accurate records for area of work
Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
Complete monitoring returns for area of work
Input requisitions on to the finance database and process requisitions for defined area of work
Coordinate any awareness sessions for area of work
Prepare paperwork for checking by manager, conducting initial checks as required
Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
Collate information relating to relevant Service Delivery Indicators (SDI's)
Act as secretary to meetings as required including organising agenda, taking and, distributing minutes and action points


PERSON SPECIFICATION

" Friendly, approachable, helpful, outgoing
" Strong IT skills including Excel
" Excellent communication skills
" Comfortable working both individually and as part of a team