We are looking for a Admin Officer to work for our client, MOJ (Prisons) based in Wakefield. This is a temporary long term assignment; the hours of work will be 37 hours, Monday-Friday. The rate of pay will start at £7.98ph and will rise to £9.39ph after 12 weeks.
The job holder will provide administrative support to the Governor and other senior staff, managing their appointments and keeping them informed of day- to-day issues as and when they arise.
You will be required to carry out the following responsibilities, activities and duties:
" Respond to and/or distribute correspondence relating to the Governor including internal and external documents
" Co-ordinate the Governor and Deputy Governor's diary, including appointments for staff, managers, internal/external stakeholders and members of the public
" Receive telephone calls on behalf of the Governor, ensuring any messages and requests for information are actioned
" Manage Governor/Deputy Governor's emails; highlighting priority work to be actioned and responding to general enquiries
" Co-ordinate the weekly movement's sheet for the Senior Management Team
" Maintain a log of all investigations and disciplinary hearings (fast track or full disciplinary), call witnesses and type transcripts of hearings
" Transcribe and publish staff information notices and notices to prisoners and Governors / Operational Orders
" Book accommodation and travel, as required for Governor, and other senior managers
" Send out global emails as and when required to all staff and act as the intranet publisher for the establishment
Undertake other administrative tasks including:
" Organise, produce and maintain accurate records for area of work
" Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
" Complete monitoring returns for area of work
" Input requisitions on to the finance database and process requisitions for defined area of work
" Co-ordinate any awareness sessions for area of work
" Prepare paperwork for checking by manager, conducting initial checks as required
" Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
" Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
" Collate information relating to relevant Service Delivery Indicators (SDI's)
" Act as secretary to meetings as required including organising agenda, taking and , distributing minutes and action points
The ideal candidate will be a well presented individual who can work independently as well as within a team. The client requires someone who can work within a fast paced environment with Good IT skills (Word/Outlook/Excel.) Training will be provided for this role.
You will need to pass an Enhanced DBS & must not hold any spent or unspent criminal convictions.