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Admin Officer (AO) - Band 3

  • Location:

    Leyland, Lancashire

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    Up to £7.98 per hour

  • Contact:

    Colleen

  • Contact email:

    preston@brookstreet.co.uk

  • Job ref:

    HG0865_1540288848

  • Published:

    24 days ago

  • Duration:

    4 months

  • Expiry date:

    22/11/2018

  • Startdate:

    10/12/18 10:58:00

Job Description

Our client located in Leyland is seeking an experienced Administrator to work in the Safer Living department of the prison. The role is full-time Monday - Friday for 37 hours each week.

The job holder will provide administrative support to residential staff and units
maintaining the administration systems within specified timescales for the
establishment.

The job holder will be required to carry out the following responsibilities, activities
and duties:

Update Notice to Prisoners, Staff information Notice and Governors/Operational
Order folders, making sure that a copy of the most recent documents are
displayed on notice boards and remove when time expired

Update the Cell Sharing Risk Assessment (CSRA) database and pass updated risk
assessments to the wing manager

Co-ordinates diaries / meetings for residential units and Head of Function

Collate and update Personal Officer List on a weekly basis

Act as a point of reference for the complaints process, log, allocate and distribute
for responses on a daily basis and send reminders where necessary, to ensure
deadlines are met

Ensure the Black and Minority Ethnic (BME) figures are updated and returned to
the Equality Team on a weekly basis



The job holder will be required to carry out the following responsibilities, activities
and duties:

Undertake a share of the transactional activity associated with the Business Hub.
This will include processing most or all of the following categories of paperwork
and inputting data ready for checking and onward transmission by the Hub
Manager:
o Performance
o Audit and Compliance
o Finance (Stock taking / Prisoner monies, valuables / Receivables /
Reconciling expenditure / Accruals / Outgoing pay / Inter-unit charges /
Cashier)
o Information Assurance
o Measuring the Quality of Prison Life (MQPL)
o Her Majesty¡¦s Inspectorate of Prisons (HMIP) visits
o Subject access requests
o Official Correspondence
o Complaints
o Risk Register
o Independent Monitoring Board (IMB)
o Action Plans
o Self-audit programme
o Procuring goods
o Vehicle maintenance
o Personal Identity Number (PIN) Phone system
o Ordering of staff uniform
o Bank signatory
o Fixed and local assets
o Accounts Receivable
o Inventory
o Women Royal Voluntary Services
o Canteen administration including Quarterly Review

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