Job Description

Our client located in Leyland is seeking an experienced Administration Officer to work Monday - Friday for 37 hours each week.

The jobholder will provide administrative support to the Business Hub maintaining
finance, performance and administrative systems within specified timescales for the
establishment.
This is a non-operational job with no line management responsibilities.

Undertake other administrative tasks including:

Organise, produce and maintain accurate records for area of work

Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment

Complete monitoring returns for area of work

Input requisitions on to the finance database and process requisitions for defined area of work

Co-ordinate any awareness sessions for area of work

Prepare paperwork for checking by manager, conducting initial checks as required

Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared

Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required

Collate information relating to relevant Service Delivery Indicators (SDI¡¦s)

Act as secretary to meetings as required including organising agenda, taking and , distributing minutes and action points

The job holder will be required to carry out the following responsibilities, activities
and duties:

Undertake a share of the transactional activity associated with the Business Hub.
This will include processing most or all of the following categories of paperwork
and inputting data ready for checking and onward transmission by the Hub
Manager:
o Performance
o Audit and Compliance
o Finance (Stock taking / Prisoner monies, valuables / Receivables /
Reconciling expenditure / Accruals / Outgoing pay / Inter-unit charges /
Cashier)
o Information Assurance
o Measuring the Quality of Prison Life (MQPL)
o Her Majesty¡¦s Inspectorate of Prisons (HMIP) visits
o Subject access requests
o Official Correspondence
o Complaints
o Risk Register
o Independent Monitoring Board (IMB)
o Action Plans
o Self-audit programme
o Procuring goods
o Vehicle maintenance
o Personal Identity Number (PIN) Phone system
o Ordering of staff uniform
o Bank signatory
o Fixed and local assets
o Accounts Receivable
o Inventory
o Women Royal Voluntary Services
o Canteen administration including Quarterly Review