Our client located in Kirkham is seeking an experienced Administration Officer to work Monday -Friday for 37 hours each week. The successful candidate needs to be comfortable working in a prisoner-facing environment as this is an open prison.
The job-holder will be providing administrative support across various departments.
Duties will include, yet are not limited to:
Organise, produce and maintain accurate records for area of work
Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
Complete monitoring returns for area of work
Input requisitions on to the finance database and process requisitions for defined area of work
Co.ordinate any awareness sessions for area of work
Prepare paperwork for checking by manager, conducting initial checks as required
Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
Collate information relating to relevant Service Delivery Indicators (SDI¡¦s)
Act as secretary to meetings as required including organising agenda, taking and , distributing minutes and action points