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Admin Officer - Band E

Job Description

We've got a great opportunity for a role within the Southampton Magistrates Court sector, to join a fast-paced office, working in the admin department. Working with a professional team, you'll be based in city centre of Southampton and will enjoy being part of a company with a great work life balanced.

The successful candidate will provide administrative support. Examples of work performed will include but not be restricted to:

  • Assist with admin support functions in relation to Magistrates' benches, panels and committees
  • Assist with the preparation and organisation of training events for magistrates and legal staff as required
  • Prepare and distribute documentation for meetings, including agenda papers, supporting documentation and minutes
  • Assist with the preparation and compilation of Magistrates' sitting rotas
  • Assist with the handling and processing of Magistrates' expenses claims
  • Attend meetings of magistrates and legal managers as required
  • Undertake additional support and administrative related assignments as required
  • Draft standard letters correspondence, minutes and notes, as required
  • Maintain and update records, information systems and databases; this will include data inputting, initiating queries and running reports.

Typical qualifications and experience:

  • Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)
  • NVQ Business Administration Level 2 (or suitable clerical experience)
  • Administrative experience with a good knowledge of and experience in using Microsoft Office: Good keyboard skills are essential as well as knowledge of Word, Excel, Outlook, Powerpoint and Access.
  • As the role involves dealing with members of the Judiciary, good communication and interpersonal skills are very important

Assignment details:

  • Hourly Rate £8.87 rising to £10.32 after 12 working weeks.
  • The working week is Monday to Friday 9am - 5pm, 37 hours/week.
  • Length of assignment: until June 2021, but this can be extended
  • Location: London Road, Southampton, SSO17 1EY
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