Job Description

We've got a great opportunity for a full-time, long term temporary role within the Southampton Courts, to join a fast-paced office, working as part of the admin team.

Overview:
- Full time 37 hrs per week
- Monday - Friday
- Temporary 6-months role, extension possibility
- Pay - £10.86/hour
- Location - city centre-Southampton
- Start date: ASAP

Job description:

Administration
* Preparing papers and files for court, tribunals, hearings and meetings.
* Producing court/tribunal documents.
* General photocopying and filing.
* Creating and updating records on in-house computer system and data input.
* Post opening and dispatch.
* Booking, preparing and organising meeting rooms, supporting training courses and other group activities.
* Preparing meeting agenda, joining instructions, handouts etc.

Drafting
* Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions.

Operations
* Clerking civil and family courts, tribunals and hearings, using current audio/video systems where parties attend remotely, ensuring papers and materials are available and up to date.
* Assisting court users, supporting listing and rota management, checking files
* Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting fines and fees etc, including the use of chip and pin
* Handling counter (face to face), written and telephone enquiries.
* To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive
* To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects

Processing casework
* Including standard documentation and information, court orders, claims, fines and fees, legal aid
* Resulting courts accurately, interpreting accurately the information required on a court file
* To work to workload targets in terms of throughput and accuracy

Checking and verifying
* Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures.
* Ensuring compliance and administration documentation meet quality standards.
* Role holders may be required to cross check and validate work completed by colleagues.

Collecting and assembling information
* For returns, results, accounts, statements, warrants, statistical analysis, reports etc.
* Work may require interpretation of source materials, preparation of bundles, chasing.
* Role holders will need to modify and adjust information and make decisions to allow work to be completed.
* Role holders will need to collect and assemble information to prepare for and run the daily TIB meeting, as required

Undertaking calculations
* Produce basic statistical analysis reports and where required, process financial information.
* Checking the work of others, updating records, assessing the value of goods and/or property, reconciling accounts, preparing invoices, information gathering and running straightforward reports.
* Spending limited sums of money on behalf of an office or unit.
* Calculate the anticipated numbers of Jurors to be called and manage the numbers to be as efficient as possible
Communicating with the public, the judiciary, other court and tribunal users and representatives of other agencies and Organisations
* Communicate and work with the Judiciary, Magistracy, the Cluster Managers, Court staff, and other internal and external stakeholders, suppliers and customers to collect information, check facts, communicate or enforce judicial decisions, give advice on the completion of forms or court procedures etc and provide excellent customer service.
* To deliver a helpful, prompt, polite and "right first time" service to our internal and external customers

Other duties
The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

Typical qualifications and experience:

• Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)
• NVQ Business Administration Level 2 (or suitable clerical experience)
• Administrative experience with a good knowledge of and experience in using Microsoft Office
• Good communication skills, both oral and written

Location: city centre - London Road, Southampton, SO15 2XQ. There is parking on site.

* All offers are subject to 3 years of referencing checks and a basic DBS.