Job Description

Brook Street are working in partnership with HMPPS North East Regional Office in their search an Administrator to join their busy team.

Monday to Friday 9am to 5pm

£11.88 per hour

The successful candidate must be able to take minutes and organise agendas for this role

Assignment is until the end of March 2024 with a possible extension

Job description

This is a regional job the centralised listing team is located in prison premises outside the secure perimeter alongside HMP Durham. The unit deals with listing of Prison to Court Video Links daily. This covers Cumbria Durham, Northumberland, Yorkshire and Humber areas. This is a dynamic environment requiring excellent interpersonal skills and the ability to work to tight deadlines.

The aim of this role is to reduce the number of unnecessary productions at court by maximising the use of Prison Court Video Link (PCVL) slots within prisons. The administration priorities are to get the most out of available capacity, reduce unnecessary physical movement of prisoners, and maximise operational efficiencies. The reduction in productions is due to the challenge process introduced by our Centralised Listing Team (CLT) who will challenge the need for a prisoner appearing at court.

This is a non-operational job.

Overview

Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.

The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.

This is a non operational role which may involve contact with prisoners depending on their area of work.

This role has no line management responsibilities.

Characteristics

Typical tasks associated with this Group Profile include:

• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions on to the finance database and process requisitions for defined area of work
• Co-ordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDI's)
• Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points

If you are interested in this position, please apply below.


Please note, ALL short-listed candidates will need to provide full ID and Eligibility documents by email.