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Admin Officer's - DEFRA

  • Location:

    Ashford

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    £15.87 - £17.64 per hour

  • Contact:

    Donna Kelso

  • Contact email:

    Belfast.Belfast@brookstreet.co.uk

  • Job ref:

    HT9072NW_1713800418

  • Published:

    about 1 month ago

  • Expiry date:

    22/05/2024

  • Startdate:

    ASAP

Job Description

ADMIN OFFICER'S REQUIRED

PUBLIC SECTOR CLIENT
ASHFORD

DEFRA is the UK government department responsible for safeguarding our natural environment, supporting our world-leading food and farming industry, and sustaining a thriving rural economy. Our broad remit means we play a major role in people's day-to-day life, from the food we eat, and the air we breathe, to the water we drink.

Sevington Inland border facility are looking for experienced Admin Officer's to join their busy team on a temporary-ongoing basis.


Job description/details and Responsibilities

Border Inspection Coordination:

  • Coordinate administrative tasks related to Border Control Post (BCP) activities, ensuring compliance with regulatory requirements.
  • Manage schedules for inspections, consulting with BCP teams and relevant authorities.
  • Function as the primary interface between drivers and onsite operations.
  • Efficiently manage the booking-in process on the PINC system.
  • Provide necessary authorization on the PINC system for drivers to exit the site.
  • Allocate appropriate sheds and bays to incoming drivers.
  • Oversee the post-inspection process to ensure compliance.
  • Ensure all relevant information is accurately recorded and cleared down from systems.
  • Ensure a systematic clearing of all data and systems post-inspection.

Front of House Reception:

  • Greet and assist visitors, ensuring a positive and professional first impression at the BCP.
  • Manage the front desk, handling inquiries, and directing individuals to the appropriate departments.

Coordination and Liaison:

  • Interface with traffic marshals to facilitate smooth traffic flow.
  • Collaborate with K&N to ensure seamless operations.
  • Liaise with inspection authorities to coordinate inspection processes.
  • Communicate effectively with HMRC to address any regulatory requirements.

Record Keeping & Communication

  • Maintain accurate and up-to-date records of BCP activities, including inspections, seizures, and compliance reports.
  • Facilitate effective communication between the BCP and other agencies involved in border security.
  • Ensure timely and accurate dissemination of information related to inspections at BCP.

Policy Implementation and Compliance:

  • Assist in implementing and enforcing BCP policies and procedures, where applicable.
  • Stay informed about changes in BCP regulations and ensure adherence to relevant policies
  • Coordinate administrative aspects of emergency response plans at the BCP.
  • Collaborate with different departments to ensure a coordinated and efficient response during emergencies. 8. Team Collaboration:
  • Collaborate with colleagues to achieve operational excellence.
  • Support other front-of-house staff in handling their responsibilities as needed.

Qualification and Experience Required:

  • Previous experience in front of house and administrative roles.
  • Familiarity with governmental or public sector administrative procedures.
  • Basic IT literacy required including MS Package knowledge.

Competencies:

  • Attention to Detail
  • Time Management
  • Problem-Solving
  • Teamwork and Collaboration
  • Adaptability
  • Integrity and Professionalism
  • Understanding of BCP Processes
  • Emergency Response Coordination

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Resourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Shift Pattern is as follows

NIGHTS

7pm - 7.30am

4 days on 4 days off

Contract is for 6 months

AO - Night rate - 7pm to 7.30am - £17.64

Do you meet the criteria?

Apply today by clicking the 'apply' button

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