Job Description

Brook Street are proud to advertise a temporary position for an Admin assistant / PA for MOD - location: Andover

Role overview:

• As the Finance Business and Personal Assistant in DIO you will need to have excellent administrative and organisational skills.
• Act as secretary to meetings including setting agendas, minute taking, ensuring that actions are captured allocated and actioned accordingly.
• Administration of DIO Finance External Training, as an ePC Cardholder you will make payments in respect of all professional subscritpions and external training.
• Maintenance and development of the DIO Finance 2* Comms site, uploading information, ensuring all information is relevant and upto date, cascading of information as required. Assist with the development of Management Information, dashboards and audit trackers.
• You will have sound secretarial skills to enable you to support your Senior Principle, responsible for the provision of secretarial and administrative support to your principle, duties to include the day to day management of their demanding and complex diary, and mailbox, confirming and cancelling appointments, arranging meetings ensuring availability of venues and key stakeholders, including Senior Military and Civilian staff.
• Collation of papers and packs for meetings.
• A high standard of written communication is required, as well as frequent discussions with the principle to ensure awareness of their key priorities.
• Processing of travel arrangements and documentation including rail/air, car hire and hotel bookings ensuring that the most efficient method of travel is used.
• Collaborate with other Finance PA?s to provide Senior Leaders support when on site.
• Escorting visitors, answering telephone enquiries and proving general admin support duties to other Finance principles and the wider Chief of Staff team.

Pay rate: £10.88/hour, this role is full time (37.30 hrs per week)

Location: Marlbourough Lines, Monxton Road, Andover, Hampshire, SP11 8HJ

Length of assignment: until 27/05/22

*The offered candidate is subject to a vetting and DBS check.