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Administration Assistant

  • Location:

    Winchester, Hampshire

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    £7.83 - £8.45 per hour

  • Contact:

    Giles

  • Contact email:

    giles.holt@brookstreet.co.uk

  • Job ref:

    HH0355_1551093279

  • Published:

    3 months ago

  • Duration:

    3 Months

  • Expiry date:

    27/03/2019

  • Startdate:

    ASAP

Job Description

Brook Street are proud to advertise a role at the MOD in Winchester, this is for 3 months and is full time hours working Monday to Friday 37 hours a week. Pay rate is £7.83 to £8.45 per hour.

The Temporary Worker will provide routine administrative support tasks according to well-established procedures. Examples of work performed will include but not be restricted to:

Sorting and distributing mail

Photocopying, filing, posting or proof-reading data

Answering telephone calls and relaying messages


Typical qualifications and experience:

Two GCSEs at Grade C or above or equivalent

NVQ Business Administration level 1 (or suitable administrative experience)

Basic knowledge of Microsoft Office

Good communication skills, both oral and written

SUMMARY OF POST

?As part of the medical centre team, the post holder is responsible for reception duties and the provision of administrative support to all staff within the medical Centre.



Main duties and responsibilities

? General administrative tasks which include photocopying, scanning, filing (medical and general documents), receipt and dispatch of faxes and to assist with the receipting, sorting and dispatch of mails (post) as required

? Distributing agenda and taking minutes during meetings; Previous minutes are to be made available to all staff in advance prior to subsequent meetings.

? Discharging reception duties and ensuring that a high standard of administrative support is maintained to allow a safe and effective service delivery.

? Entering medical data onto PHCIS In full and monitoring of hospital appointments (Did not Attend rates)

? Maintenance of medical records in accordance with Defence Primary Healthcare (DPHC) and local policy, which will include receipting, sorting and assistance with audit of said documents.

? Post holder will be required to ensure the correct destruction of medical facility documentation in accordance with local security instructions and UK regulations.

? Post holder will also be responsible for ensuring that the practice has adequate stationary to supply to all offices and suitable stock ordered as required.

? Appointment bookings, answering phone calls (office /reception) and dealing with queries within your own area of expertise, with accurate messages taken as appropriate for other staff

Essential Skills

? Good IT and organisational skills.

? Good level of communication and attention to detail

? Experience in administrative and reception tasks

? A working knowledge of Microsoft Word and Excel

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