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Administration Assistant

  • Location:

    Portsmouth, Hampshire

  • Sector:

    Admin & Secretarial

  • Job type:


  • Salary:

    Up to £8.45 per hour

  • Contact:


  • Contact email:

  • Job ref:


  • Published:

    6 months ago

  • Duration:

    3 Months

  • Expiry date:


  • Startdate:

    08/03/19 10:59:09

Job Description

Brook Street are proud to advertise a role in Portsmouth at the MOD, this is a temporary role for 3 months working full time hours Monday to Friday. The pay rate is £8.45 per hour

The Temporary Worker will provide routine administrative support tasks according to well-established procedures. Examples of work performed will include but not be restricted to:

Sorting and distributing mail

Photocopying, filing, posting or proof-reading data

Answering telephone calls and relaying messages

Typical qualifications and experience:

Two GCSEs at Grade C or above or equivalent

NVQ Business Administration level 1 (or suitable administrative experience)

Basic knowledge of Microsoft Office

Good communication skills, both oral and written.

Job description:

A. To provide a professional first point of contact to all visitors entering Navy Command HQ Buildings. Process the visitors by:

(1) Confirm their identity.

(2) Contact host.

(3) Issue pass.

(4) Advise visitors of SHEF and security issues.

(5) Ensure that all contractors working in the building are aware of any safety requirements whilst on site, and informing the Unit Security Officer and the Building Facilities Division of their attendance when requested/required.

(6) Interrogate the Visitor Database to Prepare Visitor Badges for the following day.

B. Deliver a list of expected visitors to the Whale Island Main Gate, daily.

C. To answer incoming telephone enquiries directed at the Navy Command HQ Building Reception Desk and to react and redirect as necessary.

D. To conduct local area physical security checks whilst undertaking Receptionist duties. (Reception, Lobby and adjacent corridor areas of Navy Command HQ Buildings (including the Ground Floor Atrium of Leach Building)

E. To maintain the Fire Alarm Test Log and Appliance Register.

F. To maintain accident and near miss log.

G. To be fully conversant with, and able to operate, the various building systems sited in and around the Reception area in both Buildings:

(1) Fire Detection system.

(2) Public Address system.

(3) Swipe Card System.

(4) Main Door system.

H. To liaise with HQ Conference Facilities Manager regarding requirements for associated visitors attending conferences.

I. Provide custody of reception desk key-boxes and keys for each building.

I. Open & close the Buildings, including collection and delivery of keys to the Main Gate.

J. Provide custody of reception desk key-boxes and keys for each building.

K. Issue keys to authorized holders and maintain register for each building.

L. Conduct the initial response for Incidents and Emergencies, and in the event of a

building evacuation to act as the focal point for all visitors within each building at the muster point.

M. To ensure that the main reception is staffed throughout working hours - 07.15 to

17.00 Mon to Thu, 0715 to 1630 on Fri. Start and finish times rotate each week through a 6 -Week cycle.

N. To ensure that the main reception is presented in an appropriate business like manner at all times and that receptionists maintain a professional demeanour at all times.

O. To assist Business Services in the pursuance of its overall remit.

P. To assist other Business Services departments if required.

Hours will be worked on a weekly rota, comprising of one of the following shifts:




If this sounds of interest to you then please apply or call us on 02380 338274


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