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Administration Assistant

  • Location:

    Southampton, Hampshire

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    £9.28 - £10.79 per hour

  • Contact:

    Robin Francis

  • Contact email:

    Southamptongov.branch@brookstreet.co.uk

  • Job ref:

    HH5607_1556889017

  • Published:

    about 2 months ago

  • Duration:

    6 Months

  • Expiry date:

    2/06/2019

  • Startdate:

    ASAP

Job Description

We are looking for an enthusiastic candidate, with excellent communication skills, word processing skills, the ability to work independently and who will provide support to the team with a variety of duties within NHS. Work as part of a team in delivering an effective service supporting senior administration staff, managers and staff across the South area to deliver the Performance & Revalidation agenda.

In particular the post holder will:


* Provide high quality project, service, initiative and administrative support including information and analysis, including, the preparation of agendas, papers and minutes and taking appropriate follow-up action as required.
* Undertake reporting and analysis of information to support delivery.
The post holder is a key member of the team whose overarching goal is to enable, promote and support the effective use of data, information, knowledge and technology to improve, inform and support a portfolio of projects, services, and initiatives.

Key accountabilities

* Taking telephone calls for others in the department when they are out and expected to use their initiative when dealing with phone calls and messages.
* Undertaking all administrative duties such as photocopying, faxing and sorting and prioritising mail and e-mail. Distributing as appropriate.
* Sorting and prioritising all incoming mail and e-mail, distributing as appropriate.
* Managing the electronic diary for the department, including arranging and changing appointments, prioritising these as appropriate.

* Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.
* Supporting teams in project management and participating in department events.
* Required to input, monitor and check data produced and required for on-going programmes and projects.
* Working with all team members in the collection of information for performance reporting on relevant team projects.
* Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.
* Running and collating reports which may include reports to the Board and senior management as required.
* Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team
* Working together with other administrators/PA's within the organisation to provide an effective network of communication including dealing with visitors to the base and being flexible to cover other administrators' general duties on the base.
* To carry out other appropriate delegated duties as required.

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