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Administration Assistant

  • Location:

    Portland, Dorset

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    Up to £8.21 per hour

  • Contact:

    Giles

  • Contact email:

    giles.holt@brookstreet.co.uk

  • Job ref:

    HI8893_1570465379

  • Published:

    7 days ago

  • Duration:

    6 Months

  • Expiry date:

    6/11/2019

  • Startdate:

    07/10/19 17:13:20

Job Description

Brook Street are proud to advertise a role at HMP Portland, this role is for 6 months and is working 37 hours a week from Monday to Friday. The pay rate is £8.21 per hour

Job Description
The Job holder will provide administrative support to ensure the safe and secure keeping of prisoners files,past and present and to action requests in a timely manner to aid effective record keeping in line with local procedures.
This is a non-operational job with no line management responsibilities
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
Undertake filing on a daily basis to provide effective record keeping in line with local procedures
Request and receive information/records from other establishments
Store records appropriately / forward the back record or abscond record to the requesting establishment in a timely manner
Send, collect and distribute faxes to appropriate staff
Deliver and collect post where appropriate
Maintain the filing system of the previous year¡¦s files so they are moved to archive and the oldest archive years files are sent for destruction in accordance with required standards (e.g. data protection)
Undertake other administrative tasks including :
Provide Administrative assistance in area of work
Maintain accurate filing system for area of work
Respond to queries relating to area of work, redirecting where required
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder
Behaviours
Developing Self and Others
Communicating and Influencing
Working Together
Managing a Quality Service

If this sounds of interest then please apply through the advert or call us on 02380 338274 to discuss

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