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Administration Assistant/Receptionist

  • Location:

    Paddock Wood

  • Sector:

    Admin & Secretarial

  • Job type:

    Permanent

  • Salary:

    £16000 - £18000 per annum

  • Contact:

    Elizabeth

  • Contact email:

    lizzie.fowler@brookstreet.co.uk

  • Job ref:

    TUN/42838_1558430157

  • Published:

    almost 5 years ago

  • Expiry date:

    4/06/2019

  • Startdate:

    ASAP

Job Description

Mr client in Matfield are looking for an Administration Assistant/Receptionist to join their small team.

The successful candidate will be computer literate, comfortable with excel and proactive. You will also be able to drive (due to location).

Your duties will include:
- Open and distribute incoming post
- Prepare and send out outgoing post
- File admin paperwork
- Archive admin paperwork
- Keep stationery cupboard tidy and stocked
- Look after petty cash
- Greet Visitors
- Look after cleaning / window cleaning contract
- Look after waste collection contract
- Book taxis/hotels for visitors from abroad
- Arrange lunches for meetings
- Keep kitchen tidy / check kitchen supplies / recycling
(e.g. tea/coffee/sugar/washing up liquid etc.)
- Keep meeting room tidy
- Keep reception area tidy
- Check stock levels of toner cartridges for the various printers

Personnel
- Create personnel files for new employees
- Prepare paperwork for new employees
(apart from job offers and contracts of employment)
- Keep records of Annual Leave
- Keep records of Sick Leave

Sales
- Create new customer files to go into filing cabinet or on the computer
- Send out credit application forms and ask for references for new customers
- Chase aged debtors
- Enter new sales orders on the stock control program and send out order acknowledgements
- Print delivery notes
- Sales invoicing

Purchasing
- Create new supplier files to go into filing cabinet or on the computer
- Complete forms to open account with new suppliers
- Check order acknowledgements against purchase orders and process on stock control software
- Chase overdue order acknowledgements
- Print supplier invoices and match against delivery notes
- Enter invoices on stock control software ready to be transferred to the accounting software
- Phone suppliers when deliveries are due/overdue

Ad Hoc tasks
- Match credit card receipts to statements
- Deal with disputes with regards to supplier invoices
- Check for e-mails that need replying to in the absence of our sales/purchasing administrator and stock controller
- Arrange job advertising with agencies/local papers for vacancies for Manufacturing and Office
- Keep supplier data on stock control software updated (i.e. ISO certificates, addresses etc)

If you have the right skills and experience then please apply today!

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