Job Description

Our client located in Kirkham, is seeking an experienced Administration Officer to work Monday- Friday for 37 hours each week. The successful candidate must possess minute-taking skills, be IT literate and have good communication skills.

The jobholder will provide administrative support within the People Hub, ensuring that staff are supported through training, detail and all Human resource processes, maintaining administration systems within specified timescales for the establishment.
This is a non]operational job with no line management responsibilities.

The job holder will be required to carry out the following responsibilities, activities and duties:

Undertake a share of the transactional activity associated with the People Hub. This includes processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:

Training
Attendance Management
Staff Well Being
Detail
Self Assessment Reporting (SAR) engagement
HR ¡V Entry & Exit Processes
Staff Engagement
SPDR markings
Staff availability for escorts
NVQ facilitation requests
Staff Engagement Survey
Payment Plus hours
Staff Reward and Recognition
Work Life Balance
Staff Leave
Vetting Contact Point
Immunisation/First Aid co.ordination

Undertake other administrative tasks including:

Organise, produce and maintain accurate records for area of work

Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment

Complete monitoring returns for area of work

Input requisitions on to the finance database and process requisitions for defined area of work

Co.ordinate any awareness sessions for area of work OR.JES.229.JD.B3 : BA : People Hub v3.0

Prepare paperwork for checking by manager, conducting initial checks as required


Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared


Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required

Collate information relating to relevant Service Delivery Indicators (SDI¡¦s)

Act as secretary to meetings as required including organising agenda, taking and , distributing minutes and action points

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re.examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder