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Administration Officer

Job Description

Are you looking for an exciting opportunity to join a Public Sector client on a temporary basis?

We are currently looking to recruit a member of staff to join a busy government agency as an administrator. Working with a fun and lively team, you`ll be based in Portland and will enjoy a great atmosphere. Working a Monday to Friday working week you will enjoy a healthy work life balance. This is 37 hours a week, the Pay Rate starts at £8.36 per hour rising to £9.58 after 12 weeks.

The job holder will be required to carry out the following responsibilities, activities and duties:


Undertake a share of the transactional activity associated with the Business Hub. This will include processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:
o Performance
o Audit and Compliance
o Finance (Stock taking / Prisoner monies, valuables / Receivables / Reconciling expenditure / Accruals / Outgoing pay / Inter-unit charges / Cashier)
o Information Assurance
o Measuring the Quality of Prison Life (MQPL)
o Her Majesty's Inspectorate of Prisons (HMIP) visits
o Subject access requests
o Official Correspondence
o Complaints
o Risk Register
o Independent Monitoring Board (IMB)
o Action Plans
o Self-audit programme
o Procuring goods
o Vehicle maintenance
o Personal Identity Number (PIN) Phone system
o Ordering of staff uniform
o Bank signatory
o Fixed and local assets
o Accounts Receivable
o Inventory
o Women Royal Voluntary Services
o Canteen administration including Quarterly Review
o IT administration

Undertake other administrative tasks including:
 Organise, produce and maintain accurate records for area of work
 Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
 Complete monitoring returns for area of work
 Input requisitions on to the finance database and process requisitions for defined area of work
 Co-ordinate any awareness sessions for area of work
 Prepare paperwork for checking by manager, conducting initial checks as required
 Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
 Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
 Collate information relating to relevant Service Delivery Indicators (SDI's)
 Act as secretary to meetings as required including organising agenda, taking and , distributing minutes and action points

If this role sounds of interest to you then please apply through the advert or call us to discuss on 02380 338274

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