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Administration / Facilities Assistant

  • Location:


  • Sector:

    Admin & Secretarial

  • Job type:


  • Salary:

    Up to £22000 per annum

  • Contact:


  • Contact email:

  • Job ref:


  • Published:

    6 months ago

  • Expiry date:


  • Startdate:


Job Description

Brook Street is working with our Belfast city centre client to recruit a full time and permanent Administration / Facilities Assistant to join their expanding team

Responsibilities will include but are not limited to:

  • Assisting with facilities management, including liaising closely with contractors and suppliers
  • Manual work such as moving desks/ equipment
  • Answering phones and taking messages
  • Preparing briefs (paper and electronic)
  • Opening post and Post duties and deliveries when required (DX, hand deliveries, Royal Mail)
  • Photocopying, scanning, and printing documents on behalf of other colleagues
  • Filing. Binding, Updating indexes
  • Assisting with the opening and closing of files on Liberate
  • Uploading and copying CDs and USB media (both internal and external)
  • Stationery orders
  • Creating Partner rota for post


  • Essential - at least 2 year's experience in a similar role
  • Strong organisational skills, ability to prioritise work and meet deadlines under time constraints.
  • Ability to work on own initiative as well as part of a team.
  • Excellent knowledge of PDF, Microsoft Word, Excel and Outlook is essential.
  • Strong communication skills and be able to take direction.
  • Enthusiastic, quick to learn and able to and work under pressure.
  • Flexible in your approach to work and time management


  • Experience of working in a busy legal role
  • Experience working within a professional services environment

Hours are office hours - Monday to Friday
Salary will start on 22k per year

Please send CV to Colleen Farquharson via the apply link

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