Job Description

Brook Street is working with our Belfast city centre client to recruit a full time and permanent Administration / Facilities Assistant to join their expanding team

Responsibilities will include but are not limited to:

• Assisting with facilities management, including liaising closely with contractors and suppliers
• Manual work such as moving desks/ equipment
• Answering phones and taking messages
• Preparing briefs (paper and electronic)
• Opening post and Post duties and deliveries when required (DX, hand deliveries, Royal Mail)
• Photocopying, scanning, and printing documents on behalf of other colleagues
• Filing. Binding, Updating indexes
• Assisting with the opening and closing of files on Liberate
• Uploading and copying CDs and USB media (both internal and external)
• Stationery orders
• Creating Partner rota for post

Experience:

• Essential - at least 2 year's experience in a similar role
• Strong organisational skills, ability to prioritise work and meet deadlines under time constraints.
• Ability to work on own initiative as well as part of a team.
• Excellent knowledge of PDF, Microsoft Word, Excel and Outlook is essential.
• Strong communication skills and be able to take direction.
• Enthusiastic, quick to learn and able to and work under pressure.
• Flexible in your approach to work and time management

Desirable

• Experience of working in a busy legal role
• Experience working within a professional services environment

Hours are office hours - Monday to Friday
Salary will start on 22k per year

Please send CV to Colleen Farquharson via the apply link