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Administrative Officers

Job Description

The primary purpose of the job is to provide administrative support to enable the client to meet its published standards.

Main duties
The tasks may include - but may not be restricted to:
" screening in-coming telephone calls, mail and email including forwarding to others and/or co-ordinating draft replies as appropriate, flagging-up and tracking urgent emails/correspondence
" receiving, checking and inputting reports into an in-house database
" dealing with various queries
" ensuring that we adequately cover other posts within the team during periods of absence
" arranging meetings including video and tele-conferences
" preparing first drafts of PowerPoint presentations
" preparing papers for meetings
" taking minutes of meetings
" monitoring the progress of projects
" archiving official records and correspondence
" ensuring documents are available
" maintaining the correspondence management system
" maintaining desk instructions and standard operating procedures.
" strong attention to detail
" ability to pick up tasks quickly

The ideal candidate will have experience of working to deadlines and meeting targets: who has been involved in or been exposed to working with others to deliver shared objectives; and has dealt with customers and suppliers.

The client needs someone with a good working knowledge of Microsoft Word, Outlook and Excel. They would like someone with an aptitude for working with IT systems, with previous experience of learning how to update and search an in-house database - However training will be provided.

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