Brook Street are recruiting for a Process Assistant on behalf of their esteemed public sector client in Edinburgh.
This is a part time temporary Role
Monday - 08.00-13.00
Tuesday - 08.00 - 13.00
Wednesday - 08.00 - 13.00
Thursday - 12.30 - 17.30
Friday - 08.00 - 13.00
To work with the Property & Facilities Department and carry out the general upkeep of the Edinburgh office and any other reactive maintenance that may arise and to provide administrative support which actively meets the Property & Facilities Department operational requirements.
Receive/collect incoming/outgoing mail, deliveries and courier consignments, to ensure that all incoming items are delivered to internal customers and outgoing items are dispatched using the appropriate external service, in accordance with Facilities` procedures.
Maintain a stock of stationery, monitoring and ordering as appropriate, to ensure that nominated standard items are always available to office occupants.
Respond to reports of faults on office equipment, fixing where possible or logging request for further action (e.g. engineer call out) to ensure all out of order equipment is returned to working order for office occupants as quickly as possible.
Receive and action requests for meeting rooms, meeting room equipment, and visitor hot desk bookings from staff, to ensure that requirements are met, subject to availability.
Maintain/update records and filing systems within the Facilities department so that accurate records are kept for management information and reporting purposes, undertake daily housekeeping activities, maintain ID Security Cards and to undertake Reception duties.
Superb Customer facing skills
Excellent communication skills
Health & Safety Awareness
Use of Computer systems