Job Description

Brook Street Edinburgh is recruiting on behalf of a well established client. Due to organic growth, there is an urgent requirement for an experienced PA/Administrator within their busy Edinburgh office for a fixed term 6 month period.

The successful candidate will be required to assist the team with general administration support and office duties and is expected to be well organised, able to show initiative and demonstrate good attention to detail. You will also support any requests from the partners and ensure tasks are completed in a timely manner.


Duties and Responsibilities:

Maintaining team office diary
Arranging meetings, including booking of meeting rooms and organising catering
Distribution and scanning of incoming project mail, monitoring of mail content
Fielding telephone calls, relaying messages to teams
E-mail management
Organising travel
General team administration such as photocopying, binding, stationery ordering
Typing confidential or personal correspondence
E-mail filing for Partners
Training new team members in office systems and procedures
General housekeeping duties, such as stationery ordering, as required
Day to day maintenance of office equipment, lodging service calls and training others to use equipment
Managing PR files, including files of submissions
Distribution of petty cash
Formatting and posting letters


Work experience & skills

Training will be provided
Computer literate and familiar with the use of MS Office applications including MS Word and Excel
Previous administration experience is essential


Our clients are looking for the perfect candidate to be flexible to attend interview and start in the role immediately if successful.

Job Type: Full-time, Between Monday - Friday 9.00am - 5.30pm
37 hours per week