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Administrator

  • Location:

    Southampton, Hampshire

  • Sector:

    Admin & Secretarial, Customer Service

  • Job type:

    Temporary

  • Salary:

    Up to £9 per hour

  • Contact:

    Robin

  • Contact email:

    southamptongov.branch@brookstreet.co.uk

  • Job ref:

    HI3617_1566229899

  • Published:

    about 1 month ago

  • Duration:

    6 months

  • Expiry date:

    18/09/2019

  • Startdate:

    26/08/19

Job Description

" Good admin skills
" Practical working knowledge of MS- outlook, word and excel
" Flexible to additional working hours and days- this is a half week shift and flexibly is required to cover the other half of the week as required i.e. leave, sickness
" Good customer service skills
" Flexible to conduct tasks around site- site walk round audits, changing photocopier cartridges.
" Receive/collect incoming/outgoing mail, deliveries and courier consignments, to ensure that all incoming items are delivered to internal customers and outgoing items are dispatched using the appropriate external service, in accordance with Facilities` procedures.
" Maintain a stock of stationery, monitoring and ordering as appropriate, to ensure that nominated standard items are always available to office occupants.
" Respond to reports of faults on office equipment, fixing where possible or logging request for further action (e.g. engineer call out) to ensure all out of order equipment is returned to working order for office occupants as quickly as possible.
" Receive and action requests for meeting rooms, meeting room equipment, and visitor hot desk bookings from staff, to ensure that requirements are met, subject to availability.
" Maintain/update records and filing systems within the Facilities department so that accurate records are kept for management information and reporting purposes.
" Maintain and produce ID Security Cards, creating access levels as required.
" To undertake Reception duties

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