Job Description

We are looking for a Business Administrator to join our client HMP.

If you have a strong admin background and are seeking opportunities within the prison service, this may be the opportunity for you

• Location: Likely to be based at home, with the ability to travel to team meetings/face to face meetings as and when required. Hiring Manager's nearest HMPPS site is HMYOI Wetherby so there would be a possibility of meeting there face to face for an induction.
• Hours: Monday- Friday 37 hours a week - 9-5
• Assignment length: Temporary Assignment until April 2022 but possibility for review for extension and possibility to apply for permanent positions
• Salary: £10.11ph

The successful candidate will provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.Key responsibilities

This is a non operational role which may involve contact with prisoners depending on your area of work.

The Role:

• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Prepare and Circulate meeting papers
• Attend meetings and take minutes
• Manage shared inboxes
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action point

As the successful candidate you must:

• Have a strong admin background
• Confident user of MS Office
• Able to work on your own initiative as well as part of a team
• Confident with dealing with various stakeholders
• Diary Management experience
• Minute experience during meetings
• Able to work well under pressure in a fast paced environmentIf this role sounds of interest to you then please apply now or send your CV directly to myself

This role will require you to complete a vetting process should you be successful which can take 4-6 weeks to return once completed