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Administrator - HMP (Wetherby/Homeworking)

  • Location:

    Wetherby, West Yorkshire

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Contact:

    Leeds CL

  • Contact email:

    [email protected]

  • Job ref:

    HO6400_1637846632

  • Published:

    about 2 months ago

  • Expiry date:

    2/01/2022

  • Startdate:

    ASAP

Job Description

We are looking for a Business Administrator to join our client HMP.

If you have a strong admin background and are seeking opportunities within the prison service, this may be the opportunity for you

  • Location: Likely to be based at home, with the ability to travel to team meetings/face to face meetings as and when required. Hiring Manager's nearest HMPPS site is HMYOI Wetherby so there would be a possibility of meeting there face to face for an induction.
  • Hours: Monday- Friday 37 hours a week - 9-5
  • Assignment length: Temporary Assignment until April 2022 but possibility for review for extension and possibility to apply for permanent positions
  • Salary: £10.11ph

The successful candidate will provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.Key responsibilities

This is a non operational role which may involve contact with prisoners depending on your area of work.

The Role:

  • Organise, produce and maintain accurate records for area of work
  • Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
  • Complete monitoring returns for area of work
  • Prepare and Circulate meeting papers
  • Attend meetings and take minutes
  • Manage shared inboxes
  • Prepare paperwork for checking by manager, conducting initial checks as required
  • Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
  • Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
  • Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action point

As the successful candidate you must:

  • Have a strong admin background
  • Confident user of MS Office
  • Able to work on your own initiative as well as part of a team
  • Confident with dealing with various stakeholders
  • Diary Management experience
  • Minute experience during meetings
  • Able to work well under pressure in a fast paced environmentIf this role sounds of interest to you then please apply now or send your CV directly to myself

This role will require you to complete a vetting process should you be successful which can take 4-6 weeks to return once completed

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