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AFC Band 4

  • Location:

    Reading, Berkshire

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    Negotiable

  • Contact:

    Khesha

  • Contact email:

    Reading.web@brookstreet.co.uk

  • Job ref:

    HF6303_1538650521

  • Published:

    about 2 months ago

  • Duration:

    6 months

  • Expiry date:

    3/10/2018

  • Startdate:

    ASAP

Job Description

Job purpose:
Provide specialist secretarial/administration support and advice to the teams and/or Sector by:
- Taking telephone calls for the department and using initiative to deal with phone calls and messages.
- Sorting and prioritising all incoming mail and e-mail, distributing as appropriate
- Managing the electronic diary for the department, including arranging and changing appointments, prioritising these as appropriate
- Undertaking administrative duties such as photocopying, faxing and mail-out distributions.
- Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.
- Organising and planning events as necessary supporting information material.
- Supporting teams in project management and participating in department events.
- Inputting, monitoring and checking data, required for finite and ongoing projects within the teams
- Working with all team members in the collection of information for performance reporting on relevant team projects
- Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously

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