Brook Street Edinburgh is recruiting on behalf of a well established Chartered Surveying consultancy that has been in operation since 1930. Since then the Group has grown organically and developed its expertise and is now able to offer a variety of consultancy services such as Quantity Surveying, Cost & Contract Management | Planning & Programme Management | Arbitration & Dispute Management | Valuation Surveying | Building Surveying | Project Management | Housing Consultancy | CDM Co-ordination | Energy Company Obligation | Specialist Agency Services.
Due to this organic growth there is an urgent requirement for an experienced Audio Typist within their busy Edinburgh office. There will also be some Reception/Admin duties.
The successful candidate will be required to assist the Office Manager with general administration support and office duties and is expected to be well organised, able to show initiative and demonstrate good attention to detail. You will also need to be able to portray a professional image to visitors and telephone callers by dealing with them promptly and courteously.
Responsibilities and duties
The responsibilities associated with this position include but are not limited to the following:
" Answering telephone and directing calls as appropriate in a polite, courteous, friendly and professional manner
" Dealing with general enquiries in a polite, courteous, friendly and professional manner
" Taking messages and passing on the appropriate information
" Receive and respond to email messages
" Greeting visitors and informing staff member(s) of arrival
" Dealing with incoming/outgoing mail (distribution, delivery)
" Dealing with deliveries incoming/outgoing
" Keeping the boardroom tidy and clean
" Keeping kitchen/tea prep areas clean and tidy and washing up
" Copy and audio typing
" Maintain own filing and assist surveyors with their filing
" Assist with project archiving and the general office archive filing
" Setting up new project numbers, digital folders, the project control file and mail manager link
" Provision of accurate and efficient word processing service for office in line with the practice style and formats
" Providing assistance with all aspects of report production (formatting of documents to practice style)
" Performing general administrative tasks as required
" Carry out occasional research as required
" Assisting the Practice Co-ordinator as required
" Work to appropriate office systems/procedures and quality system procedures as directed by Practice Co-ordinator
" Occasional banking of cheque payments
Work experience & skills
" Training will be provided
" Computer literate and familiar with the use of MS Office applications including MS Word and Excel.
Job Type: Full-time, Monday - Friday 9.00am - 5.30pm (Friday 5.00pm finish)