Job Description

We've got a great opportunity for a full- time long term temp role within the National Probation Service to join a fast-paced office, working as part of the admin team.
Overview:
- Full time 37 hrs per week
- Monday - Friday
- Temporary- Until July
- Pay - £10.21ph rising to 11.87ph after 12 weeks
- Location - Chelmsford
- Start date ASAP

This role is based upon three days in a probation office and two days working at home. Ability to use Microsoft office inc Excel, Word, Teams, Outlook and Powerpoint . Supporting the Deputy Director or Head of Operational Function in meeting business requirements by supporting them to resolve conflicting demands in planning schedules

" Efficient maintenance of the Deputy Director or Head of Operational Function's diary ensuring that time management is optimised
" Acting as the first point of contact for the Deputy Director or Head of Operational Function, using initiative and responding to and/or directing queries to the relevant parties
" Acting as a screening point for the Deputy Director or Head of Operational Function's telephone calls, general correspondence and e-mails, highlighting priority work and responding to queries using an understanding of Probation service delivery and the partnership map
" Providing a full range of secretarial and administrative support and assistance to the Deputy Director or Head of Operational Function, producing a range of material from correspondence to complex confidential reports
" Developing and maintaining comprehensive and up-to-date electronic and manual filing systems which support the operational delivery of Probation services and are effective in storing and retrieving key data
" Support planning and finalising of agendas for meetings, overseeing co-ordination and distribution of paperwork
" Taking minutes at senior management meetings and distributing to relevant parties
" Liaising directly with internal and external colleagues and partners to deal with enquiries and to co-ordinate appointments and engagements
" Keeping up to date with changes in key external partnerships which relate to Probation service delivery
" Contributing towards the organisation and coordination of large scale divisional events
" Coordination and collation of meetings for internal and external attendees, booking rooms, arranging refreshments, preparing material, greeting visitors etc
" Dealing with highly sensitive issues, acting with diplomacy and maintaining strict confidentiality at all times
" NPS-JES-0048_ Pay Band 3 Diary Manager (Division, Function & Cluster)_v4.0
" Arranging business travel and accommodation for the Deputy Director or Head of Operational Function."