Business Support Administrator
Thames Valley Park, Reading
Contract is until June 2019
Brook Street is currently working on behalf of our Global IT Client to recruit a Business Support Administrator. This is a contract role based in Reading until June 30th, 2019.
As a Brook Street contractor you will be entitled to 25 days holiday per annum, 8 days paid Bank Holidays pro rota, discounted gym membership, use of the onsite health facility, access to online learning and training, free parking and an excellent subsidised restaurant.
Salary: £27,000 per annum, based on experience, plus benefits
In this role the candidate will provide excellent administration support to the senior staff members. You will act as an essential group point of contact, both internally and externally, demonstrating pro-activity and professionalism in all activities undertaken, seeking to improve existing administrative processes on and behalf of the group.
Staff reporting - No direct management responsibility
Annual Budget Responsibilities:
Obtain a good understanding of budgetary process and systems but no direct ownership of budgets.
A typical day as in this role includes:
o Diary management for senior staff - remind Manager(s) of scheduled activities, preparation of 1-1s performance reviews, internal and external meetings, presentations, etc.
o Acting as main point of contact for the Group
o All travel itineraries to be identified and arrangements made well in advance with all visa requirements, currency, hotels, transfers etc.
o Undertake general Office Management duties on behalf of the department
o Provide admin assistance to ad hoc Group projects
o Provide high level administration support to the senior staff member's team, including:
" Scheduling and co-ordination of group meetings/offsites, including logistics, catering etc.
" Preparation of meeting agendas and briefing packs where appropriate.
" Organising group travel itineraries
" Delivering high quality and timely responses to incoming telephone calls, emails and correspondence.
" Assisting with preparation of presentations, reports and correspondence from draft.
" Ownership of internal processes, including MS Market - creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement and Samples.
" Updating and monitoring Org Charts, team aliases, Sharepoints.
" Responsible for assisting new starters.
The ideal candidate will be:
" Experience supporting multiple directors is essential
" Proactive approach & keen eye for details
" Ability to multitask
The ideal candidate will have the following qualifications:
o Participates as a highly trusted and involved member of the team
o Is the focal point for the team, as a point of contact to handle routine enquiries both internally and externally
o Demonstrates excellent interpersonal skills to develop and maintain key working relationships across team and across company
o Extremely well organised, excellent planning and prioritising ability
o Ability to work under pressure, meet committed deadlines and ensure that others deliver what is expected on time
o Able to take effective action without having to know the total picture, but seeking the appropriate knowledge required and escalating as required
o Effective verbal and written communication skills
o Maintain a basic business awareness
o Willing and able to work flexible hours
o Diplomatic and tactful
o Team player
Deadline for CV submission: Friday 9th November @ 1.00am