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Business Support Administrator

  • Location:

    Reading, Berkshire

  • Sector:

    Admin & Secretarial

  • Job type:

    Contract

  • Salary:

    Up to £28573 per annum

  • Contact:

    Michelle

  • Contact email:

    Reading.web@brookstreet.co.uk

  • Job ref:

    REA/727575_1597163164

  • Published:

    2 months ago

  • Duration:

    18 MONTHS

  • Expiry date:

    22/09/2020

  • Startdate:

    ASAP

Job Description

Job Title - Business Support Administrator
Location - Reading

Brook Street is currently working on behalf of our Global IT Client to recruit a Business Support Administrator
This is a contract role based in Reading for 18 months.

As a Brook Street contractor you will be entitled to 25 days holiday per annum, 8 days paid Bank Holidays pro rota, discounted gym membership, use of the onsite health facility, access to online learning and training, free parking and an excellent subsidised restaurant.

Salary: Up to £ 28,573 plus 5% end of contract bonus depending on experience


Responsibilities
A typical day in this role can include:

1 .Diary Management for 4 directors
o Pro-active and planful diary management ensuring an optimum schedule to make the best use of the directors` times.
o Ensure customers are prioritized and that contact with customer`s PA`s is prioritized so that they are responded to fast, efficient and expertly.
o Ensuring all briefing papers and supporting information for internal / external meetings are provided.

2. Administrative Management for your directors` org/group
o Schedule and co-ordination of group meetings/off-sites, including logistics, catering etc - to include external meetings/customer/partner meetings.
o Photocopying and dealing with courier requests.
o Collection and distribution of mail for teams, also acting as main point of contact for the directors when they are out or away from their desks - all parcels, messages.
o Assisting with complicated travel arrangements, catering requests, seat allocation etc.

3. Travel Planning and Management
o Co-ordinating domestic and international travel on behalf of the Directors including accommodation, transfers.

4. Expense Management & Compliance
o Submit expenses on behalf of your designated directors.
o Reviewing team expenses, flagging non-compliance issues and providing guidance in line with the MS UK expense policy.
o Act as an SME on T&E policies.

5. Responsible for "new starter " process
o Responsible for managing new starters to ensure productivity and settling in

6. Wider Admin Duties
o Provide back-up support to EA to GM during busy times & holiday cover.
o Providing administrative assistance to ad hoc group projects i.e. MS Poll initiatives / team culture / group travel / events
o Provide administrative support to key ROB process throughout the year i.e., MGX, End of Year Reviews, Fast Start and Kick-off/all-hands events

7. Additional Projects: e.g. , Events, Group Bookings


Candidate Requirements

* Self-motivated, hands on, can do attitude, good sense of humour
" A minimum of three years` experience operating at PA level
* Proficient in Outlook and office skills
* Organised and efficient, able to prioritise and forward plan
* Good at problem solving
* Ability to deal with numerous competing demands and range of different people
* Ability to prioritise effectively
* Work to tight deadlines, multitask, work under pressure


Deadline for CV submission: Friday 14th August at 9.00am

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