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Business Support Administrator

  • Location:

    Reading, Berkshire

  • Sector:

    Admin & Secretarial

  • Job type:

    Contract

  • Salary:

    £25000 - £29500 per annum + 5% end of contract bonus

  • Contact:

    Catherine

  • Contact email:

    Reading.web@brookstreet.co.uk

  • Job ref:

    84943-1_1544525630

  • Published:

    9 months ago

  • Duration:

    18 Months

  • Expiry date:

    12/12/2018

  • Startdate:

    ASAP

Job Description

Business Support Administrator

Reading Thames Valley Park

18 month Contract

Brook Street is currently working on behalf of our Global IT Client to recruit a Business Support Administrator. This is a contract role based in Reading for 18 months.

As a Brook Street contractor you will be entitled to 25 days holiday per annum, 8 days paid Bank Holidays pro rota, discounted gym membership, use of the onsite health facility, access to online learning and training, free parking and an excellent subsidised restaurant.

Salary: up to £29,500 per annum plus 5% end of contract bonus

Job Description

This is a fantastic opportunity to join a newly formed, diverse and vibrant segment within the business. We are looking for a candidate with a can do attitude, passion for people and who is motivated by going the extra mile to support teams across our business to drive successful business outcomes.

Diary Management for 4 directors

  • Pro-active diary management ensuring an optimum schedule to make the best use of the directors' times.
  • Ensure customers are prioritized and that contact with customer's PA's is prioritized so that they are responded to fast, efficient and expertly.
  • Ensuring all briefing papers and supporting information for internal / external meetings are provided.

  1. Administrative Management for your directors' org/group
  • Schedule and co-ordination of group meetings/off-sites, including logistics, catering etc - to include external meetings/customer/partner meetings.
  • Photocopying and dealing with courier requests.
  • Collection and distribution of mail for teams, also acting as main point of contact for the directors when they are out or away from their desks - all parcels, messages.
  • Assisting with complicated travel arrangements, catering requests, seat allocation etc.

  1. Travel Planning and Management
  • Co-ordinating domestic and international travel on behalf of the Directors including accommodation, transfers.

  1. Expense Management & Compliance
  • Submit expenses on behalf of your designated directors.
  • Reviewing team expenses, flagging non-compliance issues and providing guidance in line with the MS UK expense policy.
  • Act as an SME on T&E policies.

  1. Responsible for "new starter " process
  • Responsible for managing new starters to ensure productivity and settling in

  1. Wider Admin Duties
  • Provide back-up support to EA to GM during busy times & holiday cover.
  • Providing administrative assistance to ad hoc group projects i.e. MS Poll initiatives / team culture / group travel / events
  • Provide administrative support to key ROB process throughout the year, End of Year Reviews, Fast Start and Kick-off/all-hands events

Candidate Requirements

Top three Skills

  1. Planning and Control: Highly organised with the ability to multi task, prioritising and working well under pressure, able to multi task anticipating problems/conflicts arising where possible and seek alternative options.
  2. Proactive and initiative: Positive approach to thinking about work life balance, optimising travel / T&E, offer pro-active administrative guidance and support to team and LT.
  3. Good complex Diary management, able to distinguish priorities and therefore manage diaries, conflicts, requests and agendas accordingly.

We are also looking for candidates to also have the following skills/requirements:

  • Self-motivated, hands on, can do attitude, good sense of humour
  • Experience operating at PA level
  • Proficient in Outlook and office skills
  • Organised and efficient, able to prioritise and forward plan
  • Good at problem solving
  • Ability to deal with numerous competing demands and range of different people
  • Ability to prioritise effectively
  • Work to tight deadlines, multitask, work under pressure

Deadline: 3pm Thursday 13th December 2018

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