Job Description

Our Global IT client has an exciting opportunity as a Business Support Administrator. The role is a contract position for a maximum of 18 months. Currently through until 30th June 2022 on a PAYE rate of up to £29,800pa, dependent on experience. You will benefit from paid annual leave, pro-rata bank holidays, pension and 5% bonus upon completion of the contract.

Daily Tasks,

* Diary management for senior staff, responsible for keeping an overall view of the diary and ensuring provision of all briefing papers and supporting information to the Manager in a timely manner.
* Manages team administration in an effective, timely and professional manner.
* Provides high level administration support to the senior staff member's team, including:
* Scheduling and co-ordination of group meetings/offsites, including logistics, catering etc. (virtually for now)
* Preparation of meeting agendas and briefing packs where appropriate.
* Organising group travel itineraries and using online travel approval forms [where appropriate]
* Delivering high quality and timely responses to incoming telephone calls, emails and correspondence.
* Assisting with preparation of presentations, reports and correspondence from draft.
* Photocopying, and dealing with courier requests.
* Collection and distribution of mail from the mail rooms and ownership of mail rooms.
* Ownership of internal processes, including creating Purchase Orders, tracking invoices and ordering hardware.
* Updating and monitoring Org Charts, team aliases, SharePoint files.
* Responsible for assisting new starters.
* Acting as main point of contact for the Group when the manager is offline / or away from their desk.

The right candidate
Extremely well organised, excellent planning and prioritising ability
* Ability to manage and prioritise multiple demands by being reactive/pro-active
* Ability to work under pressure, meet committed deadlines and ensure that others deliver what is expected on time
* Able to take effective action without having to know the total picture, but seeking the appropriate knowledge required and escalating as required.
* Effective communication skills - both verbal and written
* Excellent interpersonal skills to develop and maintain key working relationships across team and across company.
* Self-starter, working on own initiative
* Maintain a basic business awareness.
* Good attention to detail.
* Willingness to learn.
* Willing and able to work flexible hours.
* Diplomatic and tactful.
* Patient and calm.
* Team player.