Job Description

We are looking for an Administrative Assistant to work for our client NHS England. This is a temporary position until March 2022 which is highly likely to be ongoing.

Location: York, Leeds & Rotherham (will need to be able to locate to any city centre offices)
Working from home but may be a requirement in future to visit any city centre offices
Hours: Monday - Friday, 37 hours per week (9:00-17:00)
Salary: £9.78 per hour

Overview of role:

• You will provide administrative support. You will follow set procedures and will exercise some independent judgement in carrying out instructions, under general supervision. Examples of work performed will include but not be restricted to:
• Provide and support managers with a wide range of administrative and computer skills as well as maintaining a range of knowledge and understanding of procedures, protocols and functions
• Act as first point of contact to area of work for a wide range of stakeholders
• Provide and receive complex information which may contain contentious and sensitive information
• Communicating and engaging with external and internal stakeholders which may require negotiation skills and understanding the needs/requirements and of other organisations, senior professionals and individuals
• Updating and maintaining data bases and/or spread sheets relevant to work area, and manage meeting arrangements including the taking and distribution of minutes etc.
• To manage the diaries and associated arrangements of senior managers and directors
• Taking telephone calls for others in the department when they are out and expected to use their initiative when dealing with phone calls and messages.
• Organising and planning events as directed, providing all necessary supporting in local materials.

Required for the role:

• Educated to NVQ 4 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
• Significant administrative/ secretarial experience including initiating and maintaining office systems.
• Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access.
• Understanding of Confidentiality and Data Protection Act.
• Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
• Ability to work at pace in a busy working environment and able to multi-task
• Ability to work without supervision. Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
• Consistently looks to improve what they do, looks for successful tried and tested ways of working, and also seeks out innovation

If you are interested in this role, please apply now. Alternatively, you can contact me directly