Our client located in Fulwood, is seeking an experienced Business Support - Finance Assistant (ideally with an NHS background) to work on a 2-week assignment full-time Monday-Friday for 37.50 hours each week.
The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out other duties as may reasonably be required by their line Manager.
The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Directorate and the Organisation.
The post holder will:
Undertake information/project/programme analysis as agreed with job lead.
Contribute to effective information management systems within the team, including the invoice query process and acting as a first point of contact for invoice queries. Also act as the PO time out manager to monitor purchase orders and resolve receipting issues including mismatches.
Prepare and supply electronic journal documentation to update the GL, with reference to procedure notes.
Ensure effective internal control is maintained, advising the line manager of any weaknesses and helping to correct any problems.
Prepare and maintain records relating to supplier maintenance including completing relevant forms and responding to queries.
Participate in relevant internal and external working groups/projects to provide
financial information/analyst advice and support and to maintain data collection systems for its effective use by the team.
Participate in budget holder meetings, where finance staff meet regularly with Directors to discuss their budgets. Preparation of budget schedules to feed into these meetings
Analyse and report on financial data and monitor the processing of data and information.
Support continuous improvement initiatives to improve processes and systems, including greater automation, eliminating duplication, consolidation and standardisation
Provide timely high quality financial information, KPIs and advice to the finance team, in accordance with an agreed financial timetable
Deliver financial information as part of month end reporting
Maintain general ledger records, ensuring transactions are correctly recorded, this will include investigation of variances and ad hoc analysis
Support with generation and maintenance of standard operating procedures, requiring knowledge of NHS England SFIs and other guidance on financial governance
Liaise SBS for transaction processing.
Support the Primary Care Accountant to maintain the primary care areas (including accruals and GL input) of the General Ledger in relation to all financial management
Support the Primary Care Team in routine month end processes (including accruals and GL input) and preparation of monthly reimbursement schedules
Significant role in supporting the other directorates of the local office in using the ledger, including advice on;
Tracking purchase orders and invoices
Dealing with SBS to expedite payment of invoices
Sharing a variety of reports from the ledger (for example Goods Received Not Invoiced) and ensuring that exceptions are cleared ina timely manner
Provide information to project lead on project and statistical information matters. Examples include the use by directorate of purchase orders