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Business Support Officer

  • Location:

    Coventry, West Midlands

  • Sector:

    Public Sector

  • Job type:

    Temporary

  • Salary:

    £11.76 - £13.12 per hour

  • Contact:

    Donna

  • Contact email:

    [email protected]

  • Job ref:

    HP9950_1652722626

  • Published:

    about 2 months ago

  • Duration:

    4 months

  • Expiry date:

    27/06/2022

  • Startdate:

    ASAP

Job Description

***We are looking for a Business Support Officer to work with one of our public sector clients***

Based at CV1 (Some remote working)

This a short term 4 month temporary position (with a possibility of extension) but one in which you would be able to gain valuable exposure/experience working within the Public Sector.

37 ½ hours per week between 9.00am - 5.00pm Mon - Fri

Pay rate £11.76 per hour rising to £13.12 after 12 weeks

DUTIES AND RESPONSIBLITIES
" Organise and manage documentation for meetings and events, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate. .
" Organise and produce reports, papers, presentations and other similar documentation in accordance with organisational timeframes.
" Provide effective diary management for Senior Managers and the team, ensuring that appointments are planned and coordinated, and run to schedule.
" Organise and plan meetings and events as directed, including sending invitations, booking venues, making travel arrangements, arranging speakers and providing relevant papers and material.
" Support team members in the Private Office to understand their individual priorities and work requirements.
" Understand, highlight and document activities risks, issues and actions, ensuring early identification and proactive mitigation where possible, and ensuring concerns are escalated promptly.
" Develop and implement robust work processes and systems to ensure timely delivery against deadlines.
" Work closely with other team members to improve current practices and processes to achieve best possible outcomes.
" Develop and maintain effective electronic and paper filing systems, to ensure information is kept securely and is accessible to other members of the team.
" Contribute to effective information management within the team.
" Flexible approach to work in line with the needs of the business.

We are looking for candidates with the following qualifications and experience;

Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area such as senior administration.
Commitment to continuing professional development.
A/I Knowledge and Experience Significant administrative/secretarial experience working in a large/busy team and with Director level stakeholders.
Demonstrable experience dealing with sensitive and confidential information.
Experience initiating and maintaining office systems

If you interested in this role and have the relevant experience, please apply online

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