Job Description

Receptionist (Probation Service)
Preston, Lancashire
£10.42 ph

Our busy public sector client is looking to recruit a full time admin officer to join their team
We are looking for someone who has good communication skills, knowledge of Microsoft programs

The job holder will be required to carry out the following responsibilities, activities and duties:

To greet offenders and visitors, log their arrival and departure, ensure the appropriate member of staff is notified and issue visitor passes and security fobs as necessary
To be first point of contact for partner businesses that reside within the same building
To handle all queries, referring on when unable to resolve
To handle incoming and outgoing telephone calls, take messages and transmit to the appropriate person.
To deal with all mail items; incoming, outgoing and internal
To take bookings, support and service meeting rooms including training event registration as required
To support the allocation and booking of hot desks, car parking and pool cars as required
To pay bus fares/travel warrants to offenders and handle day to day petty cash
To assist in maintaining Health and Safety and security aspects of the premises, including the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures
To log building faults and incidents and keep a log of maintenance and repairs
To ensure faults are reported and servicing requests for equipment are made with suppliers and tractors
To assist with scanning and archiving as required
To access databases for information as necessary and input information as required
To practice safer working and adhere to data protection, confidentiality policies and legislation
To order office stationery in liaison with the line manager

The successful candidate will be subject to a DBS clearance & 3 years referencing