Job Description

Brook Street have an exciting new Opportunity!

We are recruiting a Clerical / Administration Assistant for the Ministry of Defence, based in Thiepval Barracks, Lisburn.

The Temporary Worker will provide routine administrative support tasks according to well-established procedures.

Examples of work performed will include but not be restricted to:
Principal Tasks

• To be the regional / unit SME on the Universities Administration System.
• Assist the Unit Coxswains with JPA Pay uploads, reconciliations, and EPC returns.
• Act as Unit Data Protection / Information Management Officer
• Support unit continuity by coordinating the Commanding Officer and Senior Officer handovers.
• Act as the unit office clerk for all staff and members, including liaising with HQ to co-ordinate transfers between units.
• Book Travel for Unit Activities and raise Budget Control Forms for all crown expenditure and Expenses.
• Support the unit staff in the maintenance of effective lines of communication with unit members, staff, affiliates and alumni.
• Maintain the Unit Diary.
• Assist in the organisation of unit functions and events.
• Oversee the management of unit stationery.
• Assist the unit Senior Officer in the administration of all new entry paperwork including application for references, medical, National security Vetting (NSV) and Identification (ID) Cards, including the inputting of new joiners onto the internal systems.
• Conduct other administrative duties as directed by the Unit Senior Officer or Unit Commanding Officer.
• Maintain an understanding of the Royal Navy working practices in order to liaise effectively with other organisations within the Naval Service.

Secondary Tasks

• Monitor and perform such logistic checks and controls as required by current regulations.
• Provide administrative and financial advice and support to departmental members, sometimes this will be out of hours and require travel to other MOD sites.

You will benefit from:

• Free use of on site swimming pool and Gym.
• Full training and induction
• Work with a leading Public Sector Organisation
• The opportunity (however not guaranteed) to apply for internal roles
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring
• No weekend work (Shift pattern Mon-Fri 9am-5pm)

The rate of pay is £10.30 per hour, the hours of work are 0900-1700 Monday to Friday.
If you would like to apply for this role, please call Natasha at Brook Street (UK) Ltd on 028 90 881100 or email your CV via the `Apply` link.