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Clerical/Admin Officer

  • Location:

    Tidworth, Hampshire

  • Sector:

    Public Sector

  • Job type:


  • Salary:

    £7.98 - £9.94 per hour

  • Contact:


  • Contact email:

  • Job ref:


  • Published:

    6 months ago

  • Duration:

    6 Months

  • Expiry date:


  • Startdate:

    15/11/18 16:47:00

Job Description

Are you looking for an exciting opportunity to join a public sector client on a temporary basis?

We are currently looking to recruit a number of people to join the Ministry of Defence as an Admin Officer in Tidworth.

The Temporary Worker will provide routine administrative support tasks according to well-established procedures. Examples of work performed will include but not be restricted to:
" Sorting and distributing mail
" Photocopying, filing, posting or proof-reading data
" Answering telephone calls and relaying messages
Typical qualifications and experience:
" Two GCSEs at Grade C or above or equivalent
" NVQ Business Administration level 1 (or suitable administrative experience)
" Basic knowledge of Microsoft Office
" Good communication skills, both oral and written

" The Chief Clerk will work within the QEMHC under the supervision of the Practice Manager and the line Management of the Area Manager. She/he will have deputised responsibility for ensuring the quality and smooth running of Clerical Support Services within the Medical Centre
" The duties include the preparation of statistical returns for dispatch to outside agencies and the supervision of junior clerical staff. She/he will have delegated responsibility for the management of the stationary supplies and forms and publications supplies.
" Monitor the Registry Clerk, typing Support staff and Hospital appointments clerk in their duties.
" Administer the group mailbox, and liaise with transport support at Bulford. Maintain all filing systems in accordance with EWP and JSP 101.


To provide effective clerical support to staff and visitors of the QEMHC.


" Supervise the Hospital Appointments clerk in maintaining Clerk in maintaining the referral Database. Audit the database when required to do so.
" Liaising with Practice doctors. Hospitals and patients of all ranks and grades to maximise patient attendance and minimise patient DNA rates.
" Supervise and monitor the Registry Clerk, Hospital Appointments and typing support staff and ensure that they comply with military and medical procedures.
" Administer the group mail box and distribute/action the emails accordingly. Is also responsible for maintaining the practice filing system, both hard copy and electronic.
" The chief Clerk is responsible for the issue of staff locker keys and the security of personal deposits.
" Liaise with VT Land to ensure appropriate transport is available for patients requesting transport to Hospital.
" Demand stationary for QEMHC and PCRF, maintaining adequate working stocks and ensuring requests are appropriate.
" Demand forms and publications as requested, ensuring adequate working stocks are maintained.
" Ensure prompt and accurate submission of statistical returns to DPHC (WX)HQ as scheduled.
" Ensure the practice complies with the FOI 2000 and DPA 98.
" Deputise for the Practice Administrator and Practice Manger in their absence.
" Act as the Authorised Demander on DIIF. Ensuring all new users have appropriate levels of access to the practice registry, disassociating ex users within 48 hrs.
" Maintain the DPHC staff Data base. Ensuring all new members of staff are registered and issued accounts within 5 working days, and ex members of staff are de registered with 5 working days.
" To complete all mandatory training as directed by DPHC
" To assist the Practice Manager in the maintenance of the Practice Web site.

If you`re looking for an administration role within the Tidworth area then we want to talk to you.


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