Job description
Job Title: Admin Officer (Temporary - 6 Months)
Location: Southampton (Hybrid - 60% office-based)
Working Hours: 37 hours per week, Monday to Friday (flexible start and finish times)
Recruiter: Brook Street
Overview:
Brook Street are currently recruiting for an Admin Officer to join a busy team on a 6-month temporary contract. This is a hybrid role based in Southampton, offering flexible working hours and the opportunity to support a range of key financial and administrative processes within a corporate services environment.
Key Responsibilities:
- Ensure compliance with Unity Business Services (UBS) and HMRC policies and procedures
- Input, review, and approve supplier master data within the accounting system, ensuring all fraud checks are completed
- Resolve requisition, purchase order, and invoice-related queries to support accurate and timely 3-way matching and prompt payments
- Process requisition requests on behalf of the Directorate of Corporate Services and occasionally the wider Agency
- Process internal credit/debit transactions, manual, and one-off payments to maintain accurate supplier account balances
- Support business areas with expense-related queries and apply correct UK and overseas subsistence rates in line with policy
- Undertake compliance checks as directed by the P2P Lead, including PO approvals, expense claims, and Government Procurement Card transactions
- Carry out data cleansing activities within the accounting system as part of a Shared Service migration project
- Support system testing by executing test scripts, identifying defects, and working with the Unit4 team to resolve issues
- Assist with the delivery of the Order to Cash (O2C) function and develop knowledge of associated policies and procedures
- Perform ad-hoc duties within the Corporate Services Directorate
Desirable Skills and Experience:
- Strong numeracy skills
- Excellent attention to detail
- Proven administration experience in a fast-paced environment
Apply now to join a dynamic team and gain valuable experience within a reputable organisation.
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.
