Job Description

📢 Job Opportunity: Colleges and Facilities Administrator (Temporary)
📍 Location: Neath
🕒 Hours: 37 hours per week (between 8am and 5pm)
💰 Pay Rate: £12.66 per hour
📅 Contract: Temporary

We are currently seeking a proactive and well-organised Colleges and Facilities Administrator to join our client's Facilities team. This is an exciting opportunity to support the smooth and efficient running of the department through high-quality administrative and front-of-house support.

🔧 Key Responsibilities:

• Provide day-to-day administrative and secretarial support to the team.

• Deliver a professional reception service, greeting and assisting visitors, staff, and contractors.

• Manage vehicle bookings for the business

• Coordinate contractor and visitor sign-ins, issue master keys, and monitor their return.

• Maintain and update administrative systems, records, diaries, and documentation.

• Respond to internal and external queries in a timely and helpful manner.

• Schedule and support contractor visits, including chasing delivery and service updates.

• Use bespoke IT systems to process data including invoices, service logs, and helpdesk requests.

• Liaise with other departments and external providers as required.

• Take minutes and arrange meetings, particularly involving contractors and facilities issues.

• Support events and assist with the secure disposal of confidential documentation.

• Act on behalf of the Facilities Manager in their absence, including escalating urgent issues.

🧾 What We're Looking For:

• Essential Qualifications:

  • Level 3 qualification (NVQ or equivalent) in a relevant discipline.

  • Level 2 qualifications in English and Maths (GCSE or equivalent).

  • IT literacy to Level 2 standard, with working knowledge of Microsoft Office.

• Experience & Skills:

  • Proven administrative experience in a busy office or facilities setting.

  • Strong communication, organisation, and multitasking skills.

  • Ability to work independently and as part of a team.

  • Familiarity with data entry, filing systems, and customer service processes.

✅ Additional Information:

• All candidates must be fully compliance-checked prior to appointment, including references and an Enhanced DBS check.

• EWC registration is not required for this role.

Apply now!!

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.