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Contract Administrator

  • Location:

    Leyland, Lancashire

  • Sector:

    Public Sector

  • Job type:

    Temporary

  • Salary:

    Up to £8.36 per hour

  • Contact:

    Colleen

  • Contact email:

    colleen.armstrong@brookstreet.co.uk

  • Job ref:

    HJ0488_1572453863

  • Published:

    19 days ago

  • Duration:

    3 months

  • Expiry date:

    29/11/2019

  • Startdate:

    16/12/19 14:08:00

Job Description

Our client on the outskirts of Leyland is seeking an experienced Contract Administrator to join their team. The role is full-time Monday to Friday for 37 hours each week. Hours of working are between 0900 - 1700.

The Contract Administrator provides support to ensure that the custodial Estates and Facilities Management contract (the TFM contract) is being administered in the region as required under the provisions of the contract, including a strong focus on ensuring governance is taking place with correct documentation, measures, management information and reporting arrangements; and to support efficient and effective contract administration by designated Service Delivery Managers (SDMs) in services delivered to establishments within the region.

Reporting to the Regional Contract Administration Manager as line manager, the postholder is accountable to the CAM for supporting contract administration for the region and for designated SDM(s).
A minor but important part of the job involves the Contract Administrator contributing alongside other CAs to supporting coordination arrangements across the wider TFM contract lot comprising several regions and contributing as required to the overall arrangements comprising all four lots.
The Contract Administrator will carry out contract]related work on contract performance, audits and compliance, finance, official correspondence, risk management and plans in support of the CAM and SDMs.
There are no line management responsibilities with this role.
The Jobholder does not need to be operational.

You will be required to carry out the following responsibilities, activities and duties:
„h
Supporting efficient and effective contract administration for the region and for services delivered to establishments within the region.
„h
Support the CAM and SDMs in monitoring reactive repairs against Planet FME to verify completion rates against submission from the contractor
„h
Support the CAM in collating a monthly task list of additional task (non contract) and submit to designated Service Delivery Manager
„h
Support the CAM in collating financial information on agreed additional spends for submission to the Contracts Administration Manager and Service Deliver manager
„h
Support the CAM in collating requests for additional work, prepare and submit to the Contracts Administration Manager and Service Deliver manager
„h
Maintain a register to support the recording of all out of hours call out requests and submit to the Contracts Administration Manager and Service Deliver manager to ensure that costs associated with out of hours call outs are both identified and challenged at Establishment level
„h
Support the CAM and the SDMs in recording any changes relating to tasks and/or assets on Planet FME/CAIP CAFM systems and submit approved notifications of change to the nominated person within the MoJ Estates Directorate.
„h
Ensure with the CAM that systems are implemented that allow for changes to be tracked to ensure that they are actioned within prescribed time limits.
„h
Support the SDM in maintaining the task order and compensation event log;
„h
Support the SDM in liaising with the relevant contractor account manager where requests for work are overdue
„h
Support the SDM in checking and verifying costs each month for each site and ensuring that records are complete
„h
Support the SDM in checking variable cost sheet against task order register to ensure actual costs are consistent with quotations
„h
Support the SDM in checking costs against service price list
„h
Assisting the CAM in monitoring devolved budgets in accordance with the financial procedures outlined in the budget delegation to the Regional Estates Manager and Service Delivery Managers and reporting of budgets and spend.



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