Job Description

Brook Street is the chosen recruitment partner to Public Sector employers throughout the UK.
We have an ongoing temporary position for a Data Entry/Admin Officer in Swansea on a full-time basis (Monday to Friday, 37 hours).

The job holder will be required to carry out the following responsibilities, activities and duties:


Undertake a share of the transactional activity associated with the Activity Hub. This includes processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager


o Pathways
o Student applications
o Resettlement pathway contracts
o Procurement of Goods for unit
o Regime Monitoring
o Activity Board
o Management Information Systems
o Industries/Manufacturing
o Education Provision
o Activity/Labour Allocation
o Library activities
o Prisoner Pay


Promote the work of the Unit and provide opportunities for prisoners by helping to arrange and contributing towards:
o Job club
o Exit interviews
o Housing Clinics
o Induction Assessments


Undertake other administrative tasks including:

Organise, produce and maintain accurate records for area of work
Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
Complete monitoring returns for area of work
Input requisitions on to the finance database and process requisitions for defined area of work
Co-ordinate any awareness sessions for area of work
Prepare paperwork for checking by manager, conducting initial checks as required
Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
Collate information relating to relevant Service Delivery Indicators (SDIs)
Act as secretary to meetings as required including organising agenda, taking and , distributing minutes and action points

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.


This role will require full security checks.