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Digitisation Assistant

Job Description

Digitisation Assistant


Pay rate: £11.34


Hours: Full Time, 08:00 - 16:00 (Flexible)


MAIN DUTIES AND RESPONSIBILITIES
" To undertake digitisation of archive material to appropriate digitisation and preservation standards, ensuring the safety of and appropriate handling of the record at all times
" To quality assure all scanned records, through searching through a range of systems, including databases and spreadsheets
" To ensure the integrity of the historic archive material relating to the Hillsborough Stadium Disaster and its aftermath is maintained by locating, retrieving and re-shelving records in a timely and accurate manner
" To ensure at all times that information contained within the collections is managed lawfully under the terms of the Data Protection and Freedom of Information Acts. To safeguard information and ensure it is not released unlawfully or restricted unnecessarily
" To assist with general clerical duties, including maintaining audit trails
" To work cooperatively, communicate and consult with appropriate colleagues in order to maintain effective working relationships
" All duties and responsibilities should be carried out in accordance with agreed policies and procedures
" Any other relevant duties appropriate to the grade as may be required

PERSON SPECIFICATION
The essential requirements are:
" Experience of handling and working with archive material, and document production
" Experience of digitisation of archival material
" Experience of quality assurance
" Understanding of archive cataloguing standards and principles, including ISAD(G)
" Ability to retrieve detailed information from sources accurately
" Experience of working with information within a Data Protection and Freedom of Information environment
" Experience of working with discretion, confidentiality and sensitivity
" Experience of working to tight deadlines and adjusting working practices accordingly
" Knowledge of relevant legislation, standards and procedures in relation to collections management
" Proven experience of working effectively in a team environment
" Ability to work independently with minimal supervision
" Experience of having worked with multiple time demands and deadlines, exercising judgement on time management


The desirable requirements are:
o Experience of researching the HOLMES 2 database for investigation material
UPHOLD THE CORE VALUES
Foster continuous improvement by:
" Participating in examining and enhancing the Commission's work policies, procedures and systems
" Identifying areas where performance can be improved
" Driving to achieve excellence and continuously develop oneself and ones team
" Openly sharing information and knowledge with others
" Seeks to improves own performance by getting feedback from others

Embrace diversity through:
" Demonstrating openness towards working with diverse ideas and people
" Understanding the requirements associated with delivering the service to a culturally diverse society
" Valuing and nurturing diversity within the organisation

Fulfil the client vision by:
" Understanding the client's vision and values and how these apply to employment and service delivery
" Committing to ethical practices
" Respecting human rights
" Fostering openness and accountability

CORE COMPETENCIES
Continuous Development
Drive to achieve excellence and continuously develop oneself, one's team and the organisation through learning and knowledge sharing

Valuing Diversity
Openness to working effectively with diverse ideas and people

Organisational Commitment
Meets the standards of behaviour and professionalism required to operate effectively

JOB SPECIFIC COMPETENCIES
Professional Experience & Expertise
Extent to which the applicant's experience and professional skills meet the client's requirements

Change Orientation
Ability to adapt to changing demands in the workplace

Analytical Thinking & Decision- Making
Thinks logic

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