Job description
Brook Street Recruitment is working on behalf of our client in Mallusk who are currently recruiting a full time and permanent Document Controller to join their team.
Main tasks of job:
Document Control
- Prepare all project progress reports, including collating all information from separate departments, formatting and issuing to pre-determined timescales.
- Monitoring of documentation/drawings on online document management systems and registering new information to VESL system and issuing this information to our supply chain.
- Prepare Health and Safety, starter testing / inspection packs, routinely audit information for compliance against company procedures.
- Compilation of the Monthly Safety Reports
- Control & file H&S documentation returning from site.
- Manage the O+M manual production, including arranging all preparation (Mounting/Framing) of any information required for projects.
- General typing for Projects, Estimation and Directors and proof reading of documents prior to issue.
- Manage the internal plant register and staff equipment list.
- Control technical documents and reports.
- Provide general administration to the Engineer team.
- Assistance with engineering tasks such as drawing quantification.
- Arranging refreshments for meetings.
- Attend meetings and take minutes, where applicable.
- Monitoring the correct implementation of company IMS procedures.
- Upload documentation to the online document management systems that are used, e.g. 4Projects, BIM360, Dalux, Aconex.
Procurement
- Processing invoices in line with Purchase Ledger dates
- Verify invoices against agreed price list.
- Raise orders on our procurement system, includes sending quotes to suppliers if needed.
- Match received goods with the order on our procurement system.
- Raise queries with suppliers over any discrepancies.
- Ordering of Consumables' and Site PPE
- Assist the QS and Project Managers in quantifying information for Contract Reviews were required.
- General ad-hoc duties.
In addition to the above you will also be required to cover Reception duties if and when required
Qualifications
Minimum of 3 GCSE / standard grades including Maths and English
Experience/skills
- A minimum of two year's experience in a similar role
- Good skills in MS packages - particularly Excel
- Must be able to demonstrate the ability to communicate at any level within the business and the desire to work accurately and efficiently as part of a team.
- Strong numeric aptitude
- Able to prioritise and work well under pressure.
- Hold a clean driving licence.
Please send CV via the apply link
Brook Street NMR is acting as an Employment Agency in relation to this vacancy.
