We are delighted to support our well established and high profiled Government client in their search for a Team Personal Assistant to provide a comprehensive range of administrative support to a named Director/Deputy Chief Inspector and a team of their designated senior directorate managers.
This role is to work within the public sector and is based in Newcastle City Centre. We are looking for a highly skilled candidate's excellent communication, negotiation and stakeholder management skills so start this potion as soon as possible.
Job Role and Accountabilities
" Act as a point of contact for your named Director/Deputy Chief Inspector and their designated senior team, internal and external stakeholders, responding to and managing stakeholder contact autonomously and effectively, escalating contact where necessary and appropriate, ie risk and issue management.
" Provide support to the leadership team with diary and meeting management, arranging invitations, room bookings and preparation of confidential materials, in conjunction with other directorate support teams where possible.
" Produce notes/reports/action logs from meetings and forums to agreed delivery levels for your leadership team and individual designated senior team members.
" Assist, if required, with the recruitment and induction of new team members across management span of responsibility.
Specific Skills and Experience
" Excellent communication, negotiation and stakeholder management skills.
" Proficient organisational and time management skills, able to manage conflicting priorities and meet deadlines.
" Able to work independently, plan and deliver own workload.
" Able to collate and present complex information in easily understood accessible formats, sometimes to tight deadlines, for a range of audiences.
" Excellent attention to detail, working accurately to deliver quality outputs to agreed timescales.
" Excellent IT skills particularly in the use of Word, Excel, PowerPoint and Outlook
" Proven track record in collaborative working to meet demands and priorities.