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Estates Contract Administrator

  • Location:

    Leyland, Lancashire

  • Sector:

    Admin & Secretarial

  • Job type:


  • Salary:

    Up to £7.98 per hour

  • Contact:


  • Contact email:

  • Job ref:


  • Published:

    7 months ago

  • Duration:

    3 months

  • Expiry date:


  • Startdate:

    28/01/19 17:24:00

Job Description

Our client located in Leyland, is seeking an experienced Contract Management Administrator to work Monday - Friday for 37 hours each week.

Experience of managing risks & issues in contract management /contract administration, project or other settings is essential.

The Contract Administrator provides support to ensure that the custodial Estates and Facilities Management contract (the TFM contract) is being administered in the region as required under the provisions of the contract, including a strong focus on ensuring governance is taking place with correct documentation, measures, management information and reporting arrangements; and to support efficient and effective contract administration by designated Service Delivery Managers (SDMs) in services delivered to establishments within the region.

You will be required to carry out the following responsibilities, activities and duties:

Supporting efficient and effective contract administration for the region and for services delivered to establishments within the region.

Support the CAM and SDMs in monitoring reactive repairs against Planet FME to verify completion rates against submission from the contractor

Support the CAM in collating a monthly task list of additional task (non contract) and submit to designated Service Delivery Manager

Support the CAM in collating financial information on agreed additional spends for submission to the Contracts Administration Manager and Service Deliver manager

Support the CAM in collating requests for additional work, prepare and submit to the Contracts Administration Manager and Service Deliver manager

Maintain a register to support the recording of all out of hours call out requests and submit to the Contracts Administration Manager and Service Deliver manager to ensure that costs associated with out of hours call outs are both identified and challenged at Establishment level

Support the CAM and the SDMs in recording any changes relating to tasks and/or assets on Planet FME/CAIP CAFM systems and submit approved notifications of change to the nominated person within the MoJ Estates Directorate.

Ensure with the CAM that systems are implemented that allow for changes to be tracked to ensure that they are actioned within prescribed time limits.

Support the SDM in maintaining the task order and compensation event log;

Support the SDM in liaising with the relevant contractor account manager where requests for work are overdue

Support the SDM in checking and verifying costs each month for each site and ensuring that records are complete

Support the SDM in checking variable cost sheet against task order register to ensure actual costs are consistent with quotations

Support the SDM in checking costs against service price list

Assisting the CAM in monitoring devolved budgets in accordance with the financial procedures outlined in the budget delegation to the Regional Estates Manager and Service Delivery Managers and reporting of budgets and spend.

Responsible for supporting CAM in REM contribution on a quarterly basis to update report coordinated by SM for MoJ contract management oversight purposes, reflecting any material changes to the contract or performance, any remedial action / recovery plans that have been put in place and changes to the contract plan.

Supporting the CAM to ensure MI data is being provided and maintained and KPI data is up to date and readily available for use by REM in comparing / challenging performance.

Collate information and performance data relating to relevant Key Performance Indicators


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