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Executive Admin Assistant

  • Location:

    Reading, Berkshire

  • Sector:

    Admin & Secretarial

  • Job type:

    Contract

  • Salary:

    £27000 - £27325 per annum

  • Contact:

    Michelle

  • Contact email:

    Reading.web@brookstreet.co.uk

  • Job ref:

    REA/727303_1578672368

  • Published:

    9 months ago

  • Duration:

    6 MONTHS

  • Expiry date:

    9/02/2020

  • Startdate:

    ASAP

Job Description

Job Title - Executive Admin Assistant / Business Support
Location - Reading

Brook Street is currently working on behalf of our Global IT Client to recruit a Executive Admin Assistant / Business Support

This is a contract role based in Reading for 6 months ((Max contract duration 18 months))

As a Brook Street contractor you will be entitled to 25 days holiday per annum, 8 days paid Bank Holidays pro rota, discounted gym membership, use of the onsite health facility, access to online learning and training, free parking and an excellent subsidised restaurant.

Salary: Up to £27,325 plus 5% end of contract bonus depending on skills and experience

Job Description / Responsibilities:

Providing administrative support to three senior sales directors in Enterprise Commercial.
Pro-active diary management for each director supported, responsible for keeping an overall view of the diary and ensuring that there is an optimum schedule for the meetings.

* Co-coordinating domestic and international travel on behalf of the directors including accommodation, transfers.
* Book meeting rooms, catering and AV for director`s meetings.
* Maintain the team`s ROB (Rhythm of the Business) ensuring that the directors and managers are informed of any potential clashes and rescheduling as appropriate.
* Preparing expenses for each director and providing guidance and policy support to the wider team.
* Managing logistics for all internal and external meetings / presentations for directors
* Manage and monitor actions from each sector Leadership meetings.
* Ensuring all briefing papers and supporting information needed for internal / external meetings are given to the directors in a timely manner.

Providing support for the Director`s immediate managers and teams. Assisting the managers on administration matters where needed.

* Scheduling and co-ordination of all group meetings and off-sites, including logistics, catering, budgets etc.
* Being the visible presence onsite to act as main point of contact for the teams - being the "face " of your teams when the leads are out of office. There to help and support with queries.
* Ownership of internal processes for the sectors, including creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement.
* Providing guidance in line with the MS UK expense policy, and educating assisting managers and their teams with policy.
* Updating and monitoring org charts and team aliases/distribution lists for each team.
* Provide support to new starters in your teams - getting them onboard quickly with the things they need including laptops.
* Delivering high quality and timely responses to incoming emails.
* Assist on adhoc projects for EC HQ when requested, like the annual conference events


Candidate Requirements

* Has a self-motivated, hands on, can do attitude
* Is friendly and approachable, with an outgoing personality to mix well with strong sales teams
* Experience in a similar role with strong organizational skills
* Gets excited by new technology and is embracive of change
* Is proficient in Microsoft Outlook and Office. Good knowledge of other MS products is advantageous.
* Can actively demonstrate their problem solving skills and how they step forward to lead
* Has the ability to deal with numerous competing demands and range of different people
* Thrives when working to tight deadlines, multitasking and facing pressure
* Enjoys working in a fast paced, high tech multinational, multi time-zone culture


Deadline for CV submission: Tuesday 14th January at 12.00pm

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